Agenda - Council - 07/27/1999 - Laserfiche WebLink

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PC CASE #: /.~ RAMSEY FACILITY USAGE RENTAL POLICY By: Joyce Pruitt Hottinger, Administrative Services Manager Background: On June 22, the Personnel Committee tabled action on the proposed facility usage policy in order to discuss the opportunity for allowing non-governmental functions within City facilities. Other issues discussed included rental for "non-major" holidays and gambling usage in municipal buildings. )~ "Non-Ma~or" Holida. v Facili.tv Rental The attached draft has been amended to read no rental is offered on major holidays including New Year's Day, Easter, Fourth of July, Thanksgiving, Christmas and New Year's Eve (after 5:00 p.m.). The cities of Brooklyn Park and Hastings allow rental on holidays, provided there is municipal staff supervising the event. The City of Coon Rapids policy reads the City Center is closed on City holidays, except for contract use or previously scheduled events. The cities of Fridley, Mounds View and Brooklyn Park policies are silent on the issue of holiday facility rental. ~ Gambling in Municipal Buildings As discussed during the June 22 Personnel Meeting, the cities of Coon Rapids and Brooklyn Park prohibit gambling in their rental policies. Coon Rapids, in an effort to allow senior bingo, applied with the Minnesota gambling Board to grant the City exempt status and allow senior bingo offering prizes less than $10.00 in value. ~ Electrical Use The Committee requested removing the prohibition on extension cords, on page 3 of the draft policy. Thus, the sentence regarding electrical usage now reads, "Electrical use is limited to the number of receptacles in the room." ~ Public Usage The existing draft policy provides for public usage of the rooms for non-profit clubs and organizations. At the June 22nd meeting, Committee members discussed providing rental for neighborhood meetings, or groups of 25 people or less. A Committee member suggested bringing back an option of a review board for any for profit or personal usage facility rental. The advantage of such a review board is that it eliminates trying to capture all possible types of requests within one written policy. The disadvantage of this method is that it requires more lead- time for applications to be submitted. To include Committee discussion regarding facility rental for private groups, the draft reads, "Requests from individuals for private purposes or by groups raising funds not used solely for charitable or community purposes will be reviewed, on a case by case basis, by the City's Agenda Case for Facilities Usage Policy July, 1999 Page 1 of 3