Agenda - Council - 09/14/1999 - Laserfiche WebLink

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Who: An employee would only be eligible to receive donated vacation leave after exhausting all accrued sick leave, personal holidays (if available), compensatory time and vacation leave. In the event an employee who is eligible for Family Medical Leave is close to exhausting their leave, they would complete a form from the Administrative Services Manager. The completed form would then be submitted to the City Administrator. Once the request form had been reviewed by the City Administrator, specific information would then be sent out to employees informing them of the situation and providing them with the opportunity to voluntarily donate vacation to the particular employee. Donations would be received by the Administrative Services Manager and placed on a list to be forwarded to payroll as the time is needed. Once the time is donated, the donator would not be able to take the hours back. If the recipient would separate from City emplo3qnent before using all of the donated vacation time, the remaining donated time would be forfeited and could not be used for severance pay purposes. When Staff surveyed other cities, it is found that for those cities having a policy like this in place, it typically was only used one or two times every few years. The cities of Burnsville, Crystal, Maple Grove, Minnetonka, Robbinsdale, Rosemount, St. Paul, and Anoka County provide their employees with similar donated leave policies. Only regular status employees who have worked a minimum of one calendar year and have successfully completed probation are eligible for this policy. Pregnancy is not an eligible condition for this policy. Committee Action: Motion to recommend approval of the Administrative Policy on Vacation Donation. Reviewed By: City Administrator Copies also distributed to: Attachments: 1. 2. Administrative Policy- Vacation Donation Related Donation Forms for Recipient and Requestor PC 09/I4/99 Vacation Donation Leave Policy Case September 14, 1999 Page 2 of 2 I I I I I I I I I I I I I I I I i