Agenda - Council Work Session - 05/10/2011

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Community involvement in the process will allow our team to identify key issues and concerns early on, develop alternative amendments and evaluate the alternatives in order to develop consensus around a preferred alternative. By promoting public involvement, a community can tap into the concerns, expectations, and creativity of its residents to produce innovative solutions. Bonestroo promotes and encourages city's to consider a high level of public participation with ordinance updates similarly to the comprehensive plan as the city's highest level of discretionary authority lies in these two tools. The right plan for public participation will be determined along with City staff, but some options we like to consider include: • Utilize the Planning Commission ab a working group for all draft reviews. Hold special workshop meetings with the Planning Commission at the onset of the project to determine the final scope of amendments; during key points of the drafting to educate and share drafts; final draft reviews; and all necessary public hearings. 1:2CAZ0]*f-I,Wy4Wh[0]*1 • Focus groups meeting(s) - Engage the local business community to discuss changes to commercial, industrial districts and related ordinances that will affect them such as site/building design and signage. - Meet with local residents regarding proposed changes to residential districts. Identify current needs for expansion that might result in changes to ordinances or flexible zoning techniques that support improvements without a need for a variance. - Other groups identified through initial staff and Planning Commission efforts. 16 IL ORGANIZATION & EXPERIENCE PLANNING PROCESS & V �I PLANNING TEAM PROJECTS SERVICES i" Recognizing that community involvement happens in a variety of ways, Bonestroo planners are experienced in many techniques and approaches to maximize participation and input. DELIVERABLE: Final ordinance documents in current ordinance format for codification. TIMING COMPENSATION AP Bonestroo • Open Houses: An open house style a : meeting will be utilized prior to the public o Permif s hearing to unveil the draft amendments Site Plan Review M 'i, to the public. Summaries of each draft = Conditional Use ordinance will be prepared to help o Permit/Interim Use residents understand the changes, how it Variances a may affect them or others through future Subdivision/Plats developments. Feedback forms will be Zoning available to solicit input from the public. Comprehensive Plans A Bonestroo will coordinate preparation Planning & Zoning materials for display on the City's website. Discretion Pyramid • Focus groups meeting(s) - Engage the local business community to discuss changes to commercial, industrial districts and related ordinances that will affect them such as site/building design and signage. - Meet with local residents regarding proposed changes to residential districts. Identify current needs for expansion that might result in changes to ordinances or flexible zoning techniques that support improvements without a need for a variance. - Other groups identified through initial staff and Planning Commission efforts. 16 IL ORGANIZATION & EXPERIENCE PLANNING PROCESS & V �I PLANNING TEAM PROJECTS SERVICES i" Recognizing that community involvement happens in a variety of ways, Bonestroo planners are experienced in many techniques and approaches to maximize participation and input. DELIVERABLE: Final ordinance documents in current ordinance format for codification. TIMING COMPENSATION AP Bonestroo