Agenda - Council Work Session - 05/10/2011

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SECTION 7: TIMING Lake Elmo City Process Handbook Last Updated 111.07 • If an application is deemed complete, the Assistant Planner shall continue to Step 4. ❑ STEP 4: The Planner will begin by placing all items on the appropriate future agenda(s). This will differ based on the type of application submitted. • Most land use items will need to be placed on both a Planning Commission and City Council agenda. Begin by placing the item on the Planning Commission agenda for the fourth Monday of the following month (which should be approximately 30 days out). • Next, the item is to be placed on the next available City Council agenda (the first Monday of the following month). • If the application is for... (will be updated to include only those items which go to council) , only City Council review will be necessary. As such, the item should be placed on the first available agenda only once the item is ready for presentation. Planning staffwill track such items on the land use spreadsheet administered by the Planner. ❑ STEP 5: The Planner must then ensure that all required public hearings are properly noticed. Begin by placing all items which require a public hearing on a notice to be published in the paper of record (Appendix B). Once prepared, the Planner should email the notice to the paper for publication (be sure the notice is provided three weeks prior to the Monday of the scheduled Planning Commission meeting in order to meet the 10 day notification requirement). Then you must prepare two forms of public hearing notices for each application: one to send to surrounding neighbors (Appendix C), and one to send directly to the applicant (see Appendix D). Once prepared, provide all notices to administrative staff for mailing. Be sure to clearly communicate the date by which the notices MUST be sent3. ❑ STEP 6: The application(s) then need to be organized and relevant information sent to interested agencies for comment. Fill out areview request sheet (Appendix E) by identifying the new applications and agencies to which the information is to be sent¢. Then go through each application and identify which information other agencies may want to review (the consultant planner, legal council, and consultant engineer should receive copies of all submitted information). Provide the review request sheet and identified information for each application to the administrative staff for mailing. 2 The publication deadline at the is p.m. every s All materials must be sent to the appropriate parties a minimum often days prior to the public hearing. It is always recommended to complete the mailings as soon as possible to avoid missing a time deadline. If you are unsure of whether an agency will be interested in a given item, be sure to send them the information, better to go the additional mile than regret not having provided the information. Reviewing Land Use Applications Ch1—pg2 17 MFRq Inc.