Agenda - Council - 11/09/1999 - Laserfiche WebLink

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CASE AUTHORIZATION CONSULTANT SERVICES FOR RECRUITMENT AND PRELIMINARY SELECTION FOR ADMINISTRATIVE SERVICES MANAGER By: James E. Norman, City Administrator Background: With Ms. Hottinger's resignation as Administrative Services Manager, staff is seeking approval to proceed with selecting a consultant to recruit and perform initial selection functions for an Administrative Services Manager. As Council may recall from an earlier case presented, the Administrative Services manager routinely handles the human resource functions for the City. With the absence of this position, staff is seeking assistance through a consultant to recruit and assist with the preliminary selection (i.e. interviews, testing, and the like) of an Administrative Services Manager. Two of the most widely known public sector consultants providing services like these are the Brimeyer Group, located in Golden Valley and Personnel Decisions International in Minneapolis. Council may recall the City utilized PDI in the past for conducting a background search on the City Administrator as part of that recruitment process. Staff requested Jim Brimeyer of the Brimeyer Group and Harry Brull of PDI to submit quotes for their proposed services. As Council may recall, since this service is less than $25,000, the City is not subject to competitive bidding requirements. The League of Minnesota Cities advises that contracts estimated to be above $10,000 but no above $25,000 may be made by competitive bidding or direct negotiation (cities must obtain at least two quotations). The two consultants were requested to quote service assistance with recruitment efforts, designing a position profile and designation of an appropriate screening and evaluation methodology. Staff has received quotes, one verbal and own written, from two widely recognized public sector consultants. The written quote from PDI is attached to this case. Verbally, the Brimeyer Group has indicated the cost would range from $12,000 - $14,000 and that his services were over-extended at this time. PDI, as the attached quote indicates, is prepared to provide the assistance at a labor cost not to exceed $12,000. Based on cost analysis and scheduling flexibility, staff supports the City retaining PDI for consultant services. Council Action: Motion to authorize staff to proceed with entering into an agreement with PDI for recruitment and initial selection processes for an Administrative Services Manager. Reviewed by: City Administrator CC: 11/09/99 G:l.serst/Fhielingl~JOICOUNCIL& lClTYCOUNl19991NovemberMdSvcMgrConsultantSvc, doc 11/05/99