Agenda - Council - 11/23/1999 - Laserfiche WebLink

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CASE # 4 CONSIDER PURSUING CONSTRUCTION MANAGER FOR WATER-RELATED ENGINEERING SERVICES By: Steve Jankowski, City Engineer Background: In late September, the City received proposals on engineering services related to the City's water utility. Specifically, the scope of the work encompassed (a) construction of a fifth municipal well, (b) construction of a well house and related mechanical equipment to contain and operate the well, (c) construction of a new 1.5 million gallon water tower, and (d) repainting of the existing 0.5 million gallon elevated tank. In reviewing the five proposals that we received, the proposers listed specialty-engineering firms to assist them in completing the scope of work. In fact, the proposal most favored by staff consisted of a team of professionals where more than 40% of the work would be performed by professionals outside of the contracting engineering finn. Staff feels this type of a multi-faceted project may be an opportunity for a contract management method of dealing with these projects. Under this type of project management approach, the City would contract directly with th~' individual professional providing specialty service, such as well design, tower construction, and painting. This eliminates mark-up of these services by the contracting engineer while allowing the City to choose each specialty subcontractor. The remaining work can be redefined and the City would receive proposals for the remaining engineering services along with project management. At this time, two improvements are time-critical. These include the construction of an additional well and a 1.5 million-gallon elevated tank that is to be located on a site in the AEC Energy Park. Staff has a strong preference for retaining Roger Renner of E.H. Renner in Elk River to prepare the design of Well No. 5. Mr. Renner was responsible for the construction of Well No. 3, the City's best producing well at 1500 gallons per minute. Staff recommends hiring Mr. Renner to drill a test well and evaluate the site for Well No. 5 at a cost not to exceed $15,640. Staff recommends that the water tower work be submitted to two water tower specialty firms for proposals, and award would be based upon those proposals with emphasis on design cost. Finally, the remaining engineering work, which would consist of providing well house and piping design, would be redefined along with project management responsibilities and have proposals for these services requested from the five consultants. Recommendation: Staffrecommends that the City Council direct staffto do the following: a) Retain Roger Renner to drill a test well and evaluate the site for Well No. 5 at a cost not to exceed $15,640; and