Agenda - Parks and Recreation Commission - 12/09/1999

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CASE # APPROVE OF NEW PLAY EQUIPMENT DESIGN FOR CENTRAL PARK AND ADVERTISE FOR BIDS FOR THE SURPLUS PLAY STRUCTURE By: Mark Boos, Parks/Utilities Supervisor Background: As City Council will recall, the play equipment at Central Park had been planned for replacement this year. The project was proposed as "community-built", that is, a combination of external labor and cash to match direct City efforts and money. On April 27, 1999, City Council approved St. Croix Recreation of Stillwater as the vendor for the play structure and labor supervisor for the volunteer installation. During the time that the Park and Recreation was organizing for the fundraiser and discussing whether the installation should occur in fall of 1999 or spring of 2000, the Enron pipeline project's impact of the community was learned. This project affected four park sites within Ramsey. Staff authored an agreement that included tree relocation, cash reimbursement for tree loss, and turf restoration. Also agreed to by the gas pipeline company was $27,533 in a cash payment for additional easements acquired on park property. At the time the contract was approved by the City, Council dedicated these moneys to Central Park's playground project to solve the fundraising element. The following is the breakdown of the funding component of this playground project: $20,000 $4,000 $27,533 $51,533 General Fund Park Commission's Lawful Gambling Fund Program Pipeline Easement Payment Total It has been discussed that to purchase a play structure of the caliber warranted by the status of Central Park, and use by the community, an amount similar to the above sum is needed. Therefore, the structure proposed is at a "not-to-exceed" amount of $51,000, including all costs such as tax, freight, and labor supelwision for a volunteer weekend installation. The $533 would be retained for incidentals and to purchase additional 5" x 6" timbers (to add to the existing wood timbers that will be salvaged and reused for the border containing the resilient surfacing). The final element of this project is the disposition of the existing play equipment at Central Park. This consists of the larger modular structure north of the concession stand, and the stand-alone swing and smaller wood structure south of the concession stand. Last year, the play equipment was replaced at Peltzer Park. Each piece of surplus equipment was advertised in the Ramsey Resident and offered via sealed bids. All the antiquated equipment was sold with the proceeds added in to the park project. (City Attorney Goodrich approved the hold harmless bid form of the equipment sale.) As indicated, the purpose of this case is two~fold. The first is approval of the design and purchase of the new play structure. The second is declaring the existing play equipment surplus \\RA_FS1 \VOL I \USERS\CITYSH-I\COUNCILC\Play Equipment.doc I I I I i I I I I I I I I I I I I ! I