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CC Work Session 2. 8. <br />Meeting Date: 06/14/2011 <br />By: Jo Thieling, Administrative Services <br />Title: <br />Lower Rum River Water Management Organization Administrative Services <br />Background: <br />Staff has had some discussion regarding the administrative services for the Lower Rum River Water Management <br />Organization (LRRWMO). There had been some frustration expressed with the way the agenda was processed and <br />sent to the members. At that point, the agenda was being sent piecemeal; however, as staff understands it, that <br />process has been improved. TimeSavers has the pdf capabilities now and can send the agenda in one package, <br />making it easier to view and print if necessary. <br />TimeSaver Off Site Secretarial prepares the agenda, assembles items, assemble information for the annual report, <br />maintains the files and attends the meetings and takes minutes for a fee of $568 per month. (Information received <br />from Lori Yager, Finance Director for the City of Anoka.) Ms. Yager stated that she may not have included <br />everything TimeSavers does as she does not direct them - they are directed by the Board. <br />Ms. Yager, City of Anoka, serves as treasurer for the LRRWMO. The duties include the following: Prepare <br />monthly financial reports, monthly bank reconciliation, invest cash, take calls from contractors and board members <br />regarding permits, scan new permit information and miscellaneous mail items and send to TimeSaver, store all <br />records, prepare year -end audit reports, prepare checks for payment of bills and refunds, record expenses, accept <br />receipts, record revenues and make deposits, invoice permit holders for outstanding receivables, invoice Board for <br />annual dues, prepare annual budget, calculate annual allocations according to formula, attend monthly board <br />meetings, apply annually for refund of watershed expenses, financial analysis for cash flow, obtain liability <br />insurance through the League of Minnesota Cities, and miscellaneous other duties requested by the Board. The <br />City of Anoka is paid $100 a month for these services. Ms. Yager noted that the $100 did not even cover her time <br />at the meetings alone. <br />Funding Source: <br />N/A <br />Council Action: <br />Based upon discussion. <br />Inbox Reviewed By <br />Kurt Ulrich Kurt Ulrich <br />Form Started By: Jo Thieling <br />Form Review <br />Final Approval Date: 06/08/2011 <br />Date <br />06/08/2011 05:37 PM <br />Started On: 06/07/2011 01:54 PM <br />