Agenda - Council - 05/27/1997 - Laserfiche WebLink

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CASE # DISCUSS USE OF CITY OWNED AND OPERATED FACILITIES By: Jessie L. Hart, Finance Officer Background: The attached letter from Nancy Poland, Extension Co-Chair for the Anoka Women of Today, was received on July 7, 1994. The letter was sent as a response to the manner in which the organization, which is forming a Ramsey branch, would be "charged" if they utilized the Municipal Center as their monthly meeting place. The information regarding use of the facility that was provided to the organization is as follows: 1) The organization would be required to pay a $75.00 damage deposit fee. This fee would continue to roll forward to all future "events" unless a need for extra cleaning or damage repair resulted after a scheduled event. An additional damage deposit would be required only after such an occurrence. The damage deposit would be fully refundable upon termination of the organizations use of the Municipal Center as a meeting place. 2) The organization would be required to pay a $15.00 dollar key deposit fee for each key they require. This fee is refundable upon return of all keys issued or would be used to replace keys that had been misplaced or lost. 3) The organization would be required to pay $20.00 per event for use of the Municipal Center since it would be made up primarily of Ramsey residents. This is to help cover the cost of cleaning, upkeep and operating expenses for keeping the facility open during other than regular business hours. All of the above policies are those that are strictly applied to all organizations requesting use of the Municipal Center and Park Center. The only exceptions that are made is for senior citizens and in the case of groups that are specifically youth oriented, for which the per event fee is waived. The original policy for the use of the Municipal Center was developed and adopted in 1988 by Resolution #88~49. This policy detailed the Use and Priority of Use; Reservations; Fees and Deposits; Hours of Use; Use of Furniture and Equipment; Smoking; Storage; Liability for Damage; and Alcohol Use, regarding the use of the Municipal Center. Attached for your reference is a copy of that policy. The original policy states the following in regard to Fees and Deposits: "In order to meet the maintenance costs which result from continued use of these facilities, a per day non-refundable fee is charged for all reservations of the Ramsey Municipal Center except governmental functions and use by senior citizen groups." I I I I I I I i I I I I I I I I