Agenda - Council - 06/28/2011 - Laserfiche WebLink

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1. Notification of vacancies 2. Applicants POLICY FOR APPOINTING MEMBERS OF CITY BOARDS AND COMMISSIONS Purpose: The Mayor and City Council of the City of Ramsey have the authority to establish volunteer boards and commissions to advise them on matters affecting the City, as detailed in Chapter 2 -155 of the City Code. The purpose of this policy is to outline a process for selecting and appointing representatives to City boards and commissions. Scope: This policy applies to the following advisory commissions established by the City of Ramsey: Economic Development Authority, Environmental Policy Board, Park and Recreation Commission, Board of Adjustment/ Planning Commission, and to the Charter Commission with the exceptions noted in item number 7. Process: The intent of the process is to ensure that openings on City boards and commissions are publicized to the community at large, that applicants are evaluated objectively and treated fairly and courteously, and that members of boards and commissions are selected on the basis of their qualifications and suitability for the position. a. Annually, prior to the normal ending date of boards and commissions terms the Human Resources Representative will prepare a detailed notice of position availability for publication twice in the City newsletter and once in the City's official newspaper, as required by the Charter. Incumbents will be notified by December 1 of each year that their term is expiring March 31 of the following year. b. Periodically, when an unexpected vacancy on a board or commission occurs, the staff liaison to the commission will notify the Human Resources Representative who will prepare a detailed notice of position availability for publication once in the City newsletter and once in the City's official newspaper, as required by the Charter. The application deadline will be no less than two weeks after the date of publication or posting in the City's official newspaper. Incumbents seeking reappointment and new applicants will be required to complete a City of Ramsey application for boards and commissions and will be considered in one collective recruitment, interview and selection process. Resumes are welcome, but not required.