Agenda - Parks and Recreation Commission - 03/13/1997

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ELIGIBILITY All proposers who can answer "yes" to all five qualifying criteria (see page 4), and have not received funding for the past three consecutive years are eligible. This includes the City of Ramsey or any entity of the City. However, only one "City" proposal per year will be accepted by the Commission and the three consecutive year limitation applies. INTRODUCTION AND GENERAL (~ON$IDERATIQNS The Park and Recreation Commission's (here after referred to as the Commission) Lawful Gambling Fund Review Committee comprises nine individuals including the City Administrator and the Commission's Ex Officio. Throughout the year the Commission will solicit and accept applications for projects occurring the following year. Applications will be accepted at any time. The deadline for submittal of projects will be 5:00 p.m. the last Wednesday of January for projects to occur that year. For 1998, the Commission has available approximately $4,000, equating to one or more projects totaling more than $6,000 in "value". Applicant's are urged to make early contact with a Commissioner or staff member to: ensure appropriateness with the program's intent and the City's plans; to potentially improve the proposal with other elements and cooperation; and, to define potential City project assistance. Applying for this program is not a guarantee of funding. If there is a more appropriate source of funding, your proposal may not be eligible or you will be advised early in the process to seek other sources of assistance. The Commission reserves the right to modify the provisions of this application when it is deemed in the best interest of the City, including modifying the available dollars to fund additional worthwhile projects. Conversely, the Commission may decide not to fund any projects in a given year. The project must clearly benefit youth of Ramsey by recreational improvements or related property improvements with City limits, or in the case of outdoor environmental education, the project must provide lasting benefits for Ramsey's residents. 1998 Project Emphasis The Commission reserves the right to exclude certain projects or provide special consideration for others. For 1998 there is no project emphasis guidelines to consider. Evaluation Process Each Committee member will receive copies of all proposals to review prior to the regular Park and Recreation Commission meeting in February. After the applicant's presentation to the Commission, each Committee member will assign a ranking to the projects. The rankings would be added then divided by the number of voters to determine the initial ranking. At this point, the Committee will undertake a discussion to ensure that the resultant rank of the project does indeed fit the City's need. This collective review may allow for a re-vote of all of the project or an agreement to modify the scope of the program or the available dollars to ensure the City receives the most benefit for its effort. Page 2 ~