Agenda - Council - 01/09/1996 - Laserfiche WebLink

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for the Park and Recreation Commission and the City if someone else did the minutes. "I do not take shorthand and I have no real skills in this from what I understand". City Administrator Schroeder stated he did not do any background on this issue, but his recollection on this is that the City advertised the position as Accounting Clerk but pan of it was someone who was able to take minutes. It was a requirement or principal consideration. "I do not recall anything beyond that". He added that Ms. Mayer has made this request on at least one other occasion. Currently minute taking is pan of the position. I I I Finance Officer Hart stated that when Ms. Mayer was going into this position, she asked if her minutes could be maintained as she enjoyed them. "What has u'anspired since then, I cannot speak to." Ms. Mayer came about a year after she started her full-time position in Finance and asked that she be removed from minute taking. Ms. Mayer explained that she was originally hired as a Clerk Typist - 50% Administrative Services/50% Finance; that lasted about a month. There was a person in the Finance Office who went on leave and, at that point, Ms. Mayer basically became full-time in the Finance Department~ She requested/applied for the position of Accounting Clerk when that became availabe and got it. At that time, she was aksed to take minutes to help out, which she agreed to. Mayor Hardin inquired if the minutes were for one commission to which Ms. Mayer replied yes, the Park and Recreation Commission. Mayor Hardin inquired about time off to which Ms. Hart replied that Ms. Mayer receives comprehensive time which is taken that Friday afternoon. The minute preparation is overtime. Mayor Hardin wondered if we could explore posting that particular part of this position and see if anyone is interested; maybe someone else will want that experience. Councilmember Beyer stated this should be something that would be given as directive by the supervisor to the employee. She questioned why someone in the Finance Department would be required to take minutes, plus the fact that Ms. Mayer is not even pan of the agenda process puts her at a disadvantage. It would probably be better if the individual who puts the agenda together does the minutes. She added that she has a real problem that this is being done by someone in Finance when it is something-that should be done by Administrative Services. Mr. Schroeder stated that if the Personnel Committee says that the supervisor should direct someone else to do this, you have said that someone can come to the Personnel Committee and say they do not want to do a pan of their job and they will expect it to be directed to someone else. If we have a volunteer for the minutes, that's fine but he felt this should not be relegated to someone. Councilmember Beyer felt it should be seriously considered. Councilmember Beahen commented that it sounds like this was pan of Ms. Mayer's job when she transferred to full-time. Mr. Schroeder offered to check on that. Councilmember Beyer explained that when Ms. Mayer was originally hired, it was pan of her duties but when she went to Finance full-time, it's more difficult to do that. She does Personnel Committee/November 14, 1995 Page 4 of 5 I I I I I I I I I I I I I I I