Agenda - Council - 01/09/1996 - Laserfiche WebLink

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I I I I I I I I I I I I I I I I I I CAS # pC:al REQUEST FOR REASSIGNMENT By: Ryan R. Schroeder, City Administrator Background: On November 14, 1995, Accounting Clerk Linch Mayer approached the Personnel Committee requesting a change in her duties to eliminate the task of recording the minutes at the Park and Recreation Commission meetings. This request was tabled to December 12, 1995. The Committee requested at that meeting that the issue again be discussed at the January 9, 1996, Personnel Committee meeting. Linda Mayer was hired by the City of Ramsey as a Clerk/Typist primarily for the Finance Department but also Administrative Services, effective January 4, 1993. This position was in Class 7 of the salary schedule. Due to a resignation, the position of Accounting Clerk was made available in the Finance Department Linda Mayer applied for and was promoted to this position on June 4, 1993, in salary grade 8. Linda passed probation as a regular City employee on July 4, 1993, and as an Accounting Clerk on Dex:ember 6, 1993. Jessie Hart, the current Finance Officer, was hired on June 14, 1993, and was involved in the interview process when Linch was promoted earlier that month. As a requirement of her original appointment, Linch began taking minutes at the Park and Recreation Commission on February 10, 1993. She has taken minutes for this Commission ever since. As reported in the December 12, 1995 memorandum from Jessie Hart, the continued minute taking at this Commission was an item of discussion during consideration of the promotional opportunity within Linda's existing position. I have again attached this memorandum for your review. The Planningi Park and Recreation, and Charter Commissions currently have clerical support. The Horse Care Board and the Economic Development Commission minutes are taken by the technical staff. All meetings of Council (but for an occasional workshop) also receive clerical support. It was suggested that we attempt to f'md volunteers to fill the void created by Linda's request. The pool of potential volunteers are Jackie Lizakowski, Kathy Schmitz, and Colleen Rybak in Administrative Services, and perhaps Arlene Stafford and Linch Aaseby in the Police Department. Jo Thieling and Joanne Kusler are not available as they already fulfil/minute taking roles elsewhere in the organization. Other options appear to be: 1) Make no change. 2) Rotate staff through the minute taking role through this and perhaps other Commissions to promote cross training. Assign Park Commission minutes to a different staff person if no volunteers are available.