Agenda - Council - 02/13/1996 - Laserfiche WebLink

Home

3. Performance Appraisals Our target was to complete performance appraisals in January. To date, of the 39 appraisals that need to be done, 28 have been completed; 6 have been scheduled for early February; and five have yet to be scheduled. 4. Study of Clerical Positions On January 9, 1996, the City Council directed me to conduct a study of clerical positions as part of developing, by the March Personnel Committee meeting, recommendations on how to structure the job duties of a part-time clerical position in the 1996 budget and resolve a request for job duty reassignment. That study is proceeding as follows. All the affected people have reviewed their current job descriptions to ensure that they accurately reflect what they are doing now. By February 16, I will interview each person using a structured questionnaire. I wilt also be interviewing people who work closely with clerical staff to get their input and ideas. All the information I collect will go into a draft report of my findings and conclusions, and recommendations. The draft will be completed by March 1, and circulated to everyone who gave me information so they can review it and give me feedback. I will incorporate their feedback into the final report for the March 12 Personnel Committee meeting. 5. Study of Public Works I met with the Public Works Department on February 6, 1996, to discuss the process for conducting the study of Public Works and to complete the first task, which is a checklist of how the department operates on a day-to-day basis. The next step is to have individual interviews with each employee and supervisor, using a structured questionnaire to solicit their ideas. Those interviews are scheduled for February. I will also be interviewing City Council Members and other City staff to measure their perceptions of Public Works. On February 29, 1996, I am scheduled to meet with Public Works staff to feed back to them the information I have collected. At that meeting, or a subsequent meeting with them, I will share with them my draft findings and conclusions and recommendations. I will incorporate their responses into the second draft which will be submitted to the City Administrator and City Engineer. I expect to submit the final report to the Personnel Committee in April. 6. Safety Finance Officer Jessie Hart and I met with Tom Meeker of Berkley Administrators in January to determine what needs to be done to bring the City into compliance with AWAIR (A Workplace Accident and Injury Reduction) legislation. We need to reactivate the Safety Committee and finalize the Safety Manual that was started two years ago. Then we need to start having regular safety meetings in departments. With Mr. Meeker's help, I developed a list of items we need to address. I plan to reactivate the Safety Committee in March. I I I I I I I I I I I I I ! I I I