Agenda - Council - 02/14/1995 - Laserfiche WebLink

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FUrther discussion: Mayor Hardin stated that at least the Chair position should be n~minated. Councilmember Be&hen stated she agreed. ~tion failed. Voting Yes: Councilmember Zimmerman. Voting No: Mayor Hardin, ~uncilmembers Beahen and Peterson. Absent: Councilmember Beyer. Motion by Mayor Hardin and seconded by Councilmember Beahen to nominate Councilmember Peterson as Chairperson for the Finance Committee. Motion carried. Voting Yes: Mayor Hardin, Councilmembers Beahen and Peterson. Voting No: Councflmember Zimmerman. Absent: Councilmember Beyer. ~uncilmember Peterson asked if it was the consensus of the Committee to wait and eleCt the Vice-Chair at another meeting. He inquired if Councilmember Zimmerman felt that ~uncilmember Beyer would like to be nominated as the Vice-Chair. Councilmember Zimmerman felt that all the Councilmembers should be given a chance for input. Mayor Hardin stated there are 10 cases on the Finance Committee agenda and nine on the Council. When one Councilmember goes on vacation, business cannot be halted. Motion by Mayor Hardin and Seconded by Councilmember Peterson to nominate ~uncilmember Beyer as Vice-Chair of the Finance Committee. Motion carried. VotingiYes: Mayor Hardin, Councilmembers Peterson, Beahen and ~mmennan. Voting No: None. Absent: CouncilmemberBeyer. Case ~t2: Authorize Purchase of Two Copy Machines Finance Officer Hart stated/hat included in the 1995 Adopted General Fund Budget is $26,446.00 for the purchase of a copy machine to replace the existing Ricoh FTY060. ~veral vendors demonstrated copy machines that met the City's specifications. At the same time, the vendors supplied demo copy machines for the Police Department. The ~tice Department's copy machine was not scheduled for replacement in 1995, but due to continuous problems and ~the potential of getting a better deal by purchasing two copiers at ~e same time, Staff felt it reasonable to proceed looking at the potential purchase of both ~achines. Ms. Hart stated that Staff concluded that the Ricoh FT8780 best met the City's r~uirements. The copy machine for the Police Department is proposed with duplexing abilities. A sorter and automatic document feeder can be added at later dates, as the needs arise, at a cost of approximately $2,000. She stated that while the purchase, as proposed, does not impact the overall total dollar amount refleCted in the adopted budget, it will be necessary to amend the budget to refleCt an increase in the transfer available from the ~uipment Revolving Fund by $5,000 and a reallocation of the dollars budgeted for the ~py machine purchase between the Police Department and Administration. ~uncflmember Peterson inquired what happens to the machines the City currently owns. ~s. Hart stated they will be uaded in; however, they have little or not value. : ®uncitmember Peterson inquired why Staff is reCommending going with Ricoh after all ~e problems we have been experiencing with their machine. Finance Committee/January 24, 1995 Page 2 of 7 I I I I I I I I I i I I I I I I I I I