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Fundworksr~/TR System~
<br /> Software [Financial and Network] -
<br /> License Fees
<br /> Annual Maintenance
<br /> Hardware -
<br /> Server and Peripherals*
<br /> Annual Maintenance Hardware**
<br /> Training ***
<br /> Total Proposal
<br />
<br />$ 54,000
<br /> 11,700
<br />
<br /> 40,000
<br /> 8,614
<br />· 8.064
<br />$122,378
<br />
<br />2nd Year
<br />
<br />$ 0
<br /> 11,700
<br />
<br /> 0
<br /> 8,614
<br />
<br />$ 21,907
<br />
<br /> - Note: LOGIS costs would be ongoing each year at or above the levels indicated.
<br />
<br />Staff Recommendation:
<br />
<br />Included in the 1995 Adopted General Fund Budget ,for the acquisition of a new computer system,
<br />iTS t47,400 of which $100,000 is budgeted as available from the Equipment Revolving Fund and
<br />$47,400 is basically new money [tax dollars]. This amount was originally based on what had been
<br />expended for the old system and an estimate to add additional capabilities. It was not known at that
<br />time that the total costs would be so high.
<br />
<br />In order to facilitate the first choice, it would be necessary to either encumber additional dollars
<br />from the Equipment Revolving Fund and/or phase the entire project over 1995 and 1996 and
<br />commit to funding in 1996 out of the General Fund and/or the Equipment Revolving Fund.
<br />Included in the Equipment Revolving Fund is accumulated funding in the amount of $272,674, as
<br />of December 31, 1994. Based on the policy for that fund, the lesser of the accumulated funding,
<br />or 75% of the purchase price, would be available, which in this case would be approximately
<br />$191,000 [includes the original $100,00 included in the budget]. This provides an additional
<br />$91,000 in funding, bringing the total available to $225,000 which would require a commitment
<br />from 1996 in the amount of approximately $23,000 [not including annual maintenance costs].
<br />
<br />The cost summary, which includes only the total proposal amounts, and in the order of
<br />desirability, is as follows:
<br />
<br /> 1st Year 2nd Year
<br />
<br /> ~ Therefore Systems, Inc. $246,761 $ 25,646
<br /> ~ Fundworks~/TR Systems $122,378 $ 21,907
<br /> ~ Pentamation Enterprises, Inc. $264,207 $ 21,907
<br /> ~ LOGIS $ 49,999 $ 46,940
<br />
<br /> ~ * One additional MAC and two additional laser printers were not bid - cost would be
<br /> approximately $13,000 and is not included in the costs above.
<br /> · * Maintenance on other hardware - terminals and printers - would be over and above this
<br /> cost - City would need to acquire maintenance on these items.
<br /> ~ ***Additional training over and above proposed would be at $80.00 per hour, plus
<br /> expenses.
<br />
<br />Fufidworksm/TR Systems meets the majority of the City*s criteria in the RFP, would require some
<br />cugtomization, does not include unlimited training and support, is a local vendor with a short track
<br />ree°rd in the market, appears to be the most cost effective, and utilizes staff that know the end
<br />users needs and would be the system that would be the second most desirable.
<br />
<br />
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