Agenda - Council - 05/09/1995 - Laserfiche WebLink

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'1 I I I I I I I I I I I I I I I I ,I I Backgroun~: By: PROJECT/PROCEDURES UPDATE Ryan R. Schroeder, City Administrator CASE # At recent COuncil workshops, Councilmembers have expressed concerns about the handling of c~rtain projects or procedures. Also, form time to time, members of the public or City Corr~ 'ssions have also suggested improvements on past or current issues. I have identi~ed a list of the above issue areas that have created consternation in the recent past. I am pfpposing taking this opportunity to update Council on how each has or should be addressed~ These issues are: 1) Project notification of affected parties 2) Code Enforcement 3) AssesSment Policy/Street Program (Drainage issues) 4) Pondgale Estates 5) DevelOpment Policies 6) Envir~fimental Learning Area 7) Fox I~oll/t-Iaubrich Addition 8) Wind,mer WoodsSu vision Snowiplowing Project Nofifibafion of Affected Parties From time to ~me, Staff has proposed a decision point by Council during which it has been asked if the n(eighborhood has been notified. While generally this as occurred, sometimes it has not. Often, it is the case that it is not required by law to provide the requested notification. Occasionally, notice has occurred, but the scope of the noticed area is not as large as CounCil would have liked. From this point forward, we intend to begin our case cover sheets with 1) an identification of impacted ~.t~rties (regardless of the issue at hand); and 2) a statement as to if and when those parties ,qere notified of the pending action. Code Enforcement There have b~n several discussions over the past few years about this issue. Some of this has been ordinance related (i.e. Staff should propose an ordinance which meets Councils desires and w~ich also can be approved by Council which might require one issue code changes). OOers have been regarding actual enforcement of existing code requirements. In 1991 - 199~2, Council directed that Staff respond on a complaint basis only. Lately, particularly th~ last 12 months, there has been a desire to be more proactive. As a result o8 the last two Council workshops, we have begun enforcement efforts in earnest. Kenc[ra Lindahl has dedicated Fridays as site visit days. We are "sweeping" by neighborhood~ in addition to by complaint. For the past y~ear or two, we have been copying Council of all code enforcement letters leaving City I~all. From this point forward (while we have staffing) we will be providing monthly Couflcil presentations on code enforcement efforts. This will include a map presentation b~ Kendra of current status as well as projections for which neighborhoods will likely be lvisited during the next 30 days. Council will also receive spreadsheet information o~ the status updates. We will provic~, you with "draft" materials and presentation at this meeting (see attached).