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c <br />1• <br />B: W <br />B R W INC. <br />rLing <br />Lsportation <br />Engineering <br />Urban Design <br />March 22, 1995 <br />Ms. Sylvia Frolik, City Planner <br />City of Ramsey <br />15153 Nowthen Boulevard NW <br />Ramsey, MN 55303 -6197 <br />Thresher Square <br />700 Third Street So <br />Minneapolis, <br />MN 55415 <br />612/370-0700 <br />Pax 612/370 -1378 <br />Denver <br />Milwaukee <br />Minneapolis <br />Orlando <br />Phoenix <br />Portland <br />San Diego <br />Seattle <br />Trails Plan (Task 1.05) <br />The contract identified 16 hours to be spent on the Trails Plan. Because of the <br />many revisions and refinements required by the Park and Recreation <br />Commission, work on this task exceeded the allotted time. There were seven <br />meetings with the Park and Recreation Commission and /or Park Department <br />staff, accounting for 25 hours beyond the scope of the contract. <br />Dear Sylvia, <br />As you are aware, the course of preparing the transportation element of the <br />Ramsey Comprehensive Plan Update has not been as smooth as anticipated. In fact, <br />approximately 99 hours have been spent by Bill Smith on the project beyond the <br />scope of our original agreement. As itemized below, this additional work <br />involved: (1) extra meetings with the Planning and Zoning Commission and <br />Economic Development Commission related to the location of the proposed <br />Mississippi River.bridge and (2) extra meetings with the Parks and Recreation <br />Commission and City staff to revise and refine the Trails Plan. <br />As the end of the study approaches, it is our concern that adequate resources be <br />available to complete the work to your satisfaction. <br />The following is a description of the activities and corresponding hours that <br />exceed the scope of the contract. <br />Review Previous Plans (Task-1.01) <br />Sixteen hours were allotted to the review of previous plans. However, thirty -one <br />hours were billed to this task, accounting for 15 hours beyond the cope of the . <br />contract. - The bulk of this time was spent in repeat visits with the City of. Dayton <br />to discuss the City's position on the Mississippi River bridge crossing. <br />Prepare Draft Road System Plan (Task 1.04) <br />There were 64 hours in the contract to prepare the draft Transportation Plan. <br />Because of the attention given to the Mississippi River bridge crossing, hours <br />billed to this element of the study exceeded the allotted time. There were <br />unexpected meetings to prepare for and attend with the Economic Development <br />Commission and there were joint meetings between the Planning and Zoning <br />t <br />Ell <br />I' <br />fli <br />3a4 ' <br />