Agenda - Council - 07/11/1995 - Laserfiche WebLink

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I Notification: union busines~ REVIEW ORGANIZATIONAL CHART By: Ryan R. Schroeder, City Administrator A copy of this case has been forwarded to the review list and the two agents. Background: The Personneli Committee received a brief update on organizational issues at the June 13, 1995 meeting, i At that time I requested any ideas or requests for specific structure changes be suggested 4o me prior to the July 11, 1995 meeting. To date, I am not aware of any specific desire~ on the part of Council. On February 1~4, 1995, Building Maintenance Worker Dan Bray requested reassignment from AdminiStrative Services to Public Works. I have enclosed, for your review, my February 23, 11995 response to this request. At the March 14, 1995 meeting, the Committee de~erred discussion on the issue to a later date. Since Februar~ 13, 1995, the entire Administrative Services staff have been reporting to Finance Offic{r Jessie Hart. I believe this reporting relationship has been quite effective over the past fi. ye months. Relative to Dan, I see no reason to change this reporting at this time. Of note ts the potential for expansion of the existing Municipal Center facilities which will create additional demand on Dan's time in his existing situation. I, therefore, recommend th~ current situation be continued. It has also been suggested recently that Recording Secretary Jo Thieling should be afforded the opportunit.~ to pick up additional duties with the vacancy in the Administrative Services Manager posi.fi°n. I have noted that the Finance Officer has come to rely quite heavily upon the Receding Secretary to ensure that work flow in Administrative Services occurs smoothly. I arb uncertain whether this has resulted in a defacto escalation of the Recording Secretary posiiion. I, therefore, recommend that Jo Thieling conduct a review of her Time Spent Profile ~SP) to verify the job placement valuation of tasks conducted by the position since Februar~.~ 13, 1995. The Council may also wish to recognize any imp. rovement here by a change in!title. However, I would suggest deferring that until completion of the TSP. On April 11, 1995, Council delayed ~ling the Administrative Services Manager l~osition in favor of first Oiling the Senior Accountant position. The duty shift resulting from this delay has been primarily to the Finance Officer, Senior Accountant, and to a lesser degree, the C~ty Adm~g~strator. At this time, Iiwould like the authorization to fill the position but in a somewhat different manner. The Shift in duties mentioned above seems to have been quite successful. At the same time, o~ intern program has allowed us to review the benefits of a position with substantial dedication of time to code enforcement activities. It appears that we have need for continued ~tssistance in the code enforcement area. We also have a need for help with other planninfl activities, and, to a somewhat lesser degree, personnel activities given the above. Code ~nforcement seems to take the predominate portion of a 40-hour week during warm weather: seasons. This will tail off from November to March when there should be time for tasks in the other areas. Given this, I ask that I be afforded the opportunity to fill the vacancy With an Administrative Assistant. The duties are expected to fall in the following broSd categories.