Agenda - Council - 12/12/1995 - Laserfiche WebLink

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really would like to continue performing this function. She indicated that it was interesting to "be involved" with the park and recreation aspect of the City. It was based on this part of her interview that I was compelled to allow the continuance of this duty. Observation: During the first six-months of my employment I noticed a major change and apparent strain in the working relationship between Linda and Parks and Utilities Supervisor Mark Boos, the staff liaison to the Commission in question. I believe this strain, for whatever reason, was the underlying reason for her requests to be relieved of this duty, even though that has never been stated as the reason. Linda has requested that she be relieved of this duty of two occasions, the first being shortly after her probationary period ended and the most recent was a few weeks before her appearance at the Personnel Committee meeting on November 14, 1995. I responded in both instances that it was not feasible to move that duty as there was not really anyone who could pick up another meeting at this time. That is currently the situation. While it might make more sense to move all minute taking to Administrative Services, there is not room to add another night meeting to the already heavy load. We have people who were not hired to perform this type of function and do not posses the necessary skills, The individuals taking minutes are already over burdened with their assigned meetings, special meetings and the provision of back-up to the others. The nature of the off site Park and Recreation Commission meetings does not facilitate recording the meetings as is done with EDC. In any event, transcription of minutes would still be necessary. It is currently proposed to add 1040 hours of clerical time in 1996 in Administrative Services. These hours, if adopted would provide for clerical overload and for as needed transcription services for the Police Department, as was recently discussed. If approved, this could result in a viable alternative to the current situation, depending on what is established as criteria prior to advertising (i.e., required to attend night meetings and perform minute taking functions). In the meantime, however, the alternatives available to us are not any better than the current situation. Staff Recommendation: It is Staff's recommendation that this matter tabled until SUch time as the additional clerical time or position presents an oppommity for possible change.