Minutes - Council Work Session - 06/28/2011

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Parks Supervisor Riverblood said he included unemployment figures for temporary help, adding he verified these figures with Human Resources staff. Public Works Director Olson stated unemployment and liability costs are next to nothing and that they could include the normal rate then multiply by 1.33 to reach an accurate figure. Councilmember Elvig said that multiplier would only include FUDA and FICA, so the correct figure should be 12 -15% or $11/hour. Mayor Ramsey noted this figure did not factor in unproductive time of training, briefings, staff meetings, and other downtime. Parks Supervisor Riverblood said these figures did not include supervisor training time, adding they use a 2.75 multiplier for full -time staff. Councilmember Elvig questioned the 8% allotment of time for the mowing crew of three individuals at 40 hours /week. He said this time is not necessarily just at The Draw and does include unproductive time. Parks Supervisor Riverblood said $9.75 is within that 40 hours and 8% is relating to The Draw. He said that of all the time allotted by the mow crew, 8% relates to The Draw. Parks Supervisor Riverblood clarified that at the end of the week staff spends a half day sharpening blades, checking oil, and cleaning machines; therefore, 16 hours /week are spent on machine - related maintenance associated with The Draw. Councilmember Elvig asked what amount is allotted for supervisory time. Parks. Supervisor Riverblood said that one - quarter hour per week is related to The Draw. Councilmember Wise noted that as time goes on there will be less hands -on maintenance and more sprinkler head maintenance. Parks Supervisor Riverblood said that is correct, adding staff will still do tree trimming and irrigation but the Request for Proposal (RFP) will only be for maintenance items. Mayor Ramsey noted the quarter -hour supervisory time will likely increase as summer continues and that if contracted the City wouldn't have to compensate for time because it adds up quickly. Councilmember Elvig agreed; however, stated the analysis is a percentage of how many costs and hours are over all parks and includes factored downtime. He inquired about differences in spring mowing versus fall mowing. Parks Supervisor Riverblood said the mowing supervisor is a long -term employee who is competent and efficient, but said he could include another budget figure to factor for that, such as 10 -11 hours. Parks Supervisor Riverblood said staff will go out on RFP using 10.50 for a multiplier after confirming costs with Human Resources for items such as training and City Council Work Session / June 28, 2011 Page 2 of 5