Minutes - Council Work Session - 06/28/2011

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supervisory time. He said they could also add in a contingency for the day when things go wrong. Councilmember Wise said it would be good to round up to an 11 multiplier. Councilmember McGlone asked if we contract for everything, will depreciation cover this. Parks Supervisor Riverblood said depreciation would include the entire cost of the equipment piece but it is used outside the mowing season so it is more than compensated for. He said the equipment will likely last longer than 10 years. Councilmember Elvig asked if salvage has been factored in. Parks Supervisor Riverblood said it was not because the values are holding well and they should receive 10% back or more on any trade -in. Council consensus was reached on the method and manner of the cost accounting for the in- house maintenance, based on discussion. Parks Supervisor Riverblood said the RFP will be available online and will include the balance of 2011 and all of 2012, with another three -year contract after that. He added the exact amount of fuel needed to mow The Draw will be determined. 2) Discuss Mowing and Maintenance Policy for Boulevards, Vacant City -owned Lands, and "Open Space" Parks Supervisor Riverblood reviewed the staff report. Public Works Director Olson said we have many calls for areas such as Renner Park, adding that while neighbors now mow this area, Parks Supervisor Riverblood has spent a lot of time talking to residents regarding this area. He said this will be a topic for the July 18 worksession. Parks Supervisor Riverblood reviewed the estimated mowing reductions in hours for 2009, and stated that approximately 323 season staff hours have been reduced by these mowing reductions. Councilmember McGlone asked about the inventory for salable property and parks, suggesting overlaying that with the park map to better determine buildable lots and the mowing strategy. Mayor Ramsey inquired about the trail mowing reductions and asked how much we use, suggesting there may be a better piece of equipment designed for trail mowing. Parks Supervisor Riverblood said the Exmark is a good piece of equipment that trims brambles and brush. He added with the volume of people using the trails, bigger equipment may not be well received because it interrupts trail usage. Parks Supervisor Riverblood reviewed a partial list of various areas and streets presently being mowed, adding the Parks Department could cut the trail mowing in half if directed. City Council Work Session / June 28, 2011 Page 3 of 5