Minutes - Council Work Session - 08/09/2011

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Councilmember Tossey noted there are standards in the Master Declaration. He inquired whether any neighborhood associations could have an equal vote with the Master Declaration. He asked which set of guidelines takes priority. Senior Planner Gladhill explained the City standards take priority over the Master Plan. He added the goal is to try to be flexible, but stay within City guidelines. Councilmember McGlone cautioned that the guidelines that were in place when buildings were built need to be protected. Due to a time constraint, Mayor Ramsey noted this item would need further discussion at a future date. 5) Discuss Extension vs. (Request for Proposals) RFP for General Legal Services City Administrator Ulrich reviewed the staff report. Mayor Ramsey and Councilmember Backous agreed to extend the contract. Councilmember Backous questioned why the issue arose now, at the end of the contract. He suggested it should have been discussed months ago to create an opportunity to go out for an RFP if the Council so chose. City Administrator Ulrich answered it was an oversight, though there would still be time for an RFP. Councilmember Backous replied he did approve extending the contract; he wanted to clarify that point. Consensus was reached to approve the Contract for Legal Services as proposed from June 30, 2011 to June 30, 2012. 6) Review 2011 Happy Days Budget City Administrator Ulrich reviewed the staff report. City Administrator Ulrich noted there is a deficit of $6,000 to $12,000. Some expenditures may be higher this year over last year. Staff is working to get outside contributions and supporters. There have been a number of donations, although more are needed. He explained there is a lease amount and other expenses. Councilmember Elvig noted it has been suggested and tried to expand the events to multiple days. He said that was tried, and there was too much expense in it.