Agenda - Council - 06/14/1994 - Laserfiche WebLink

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repairs, loc. at:s, water plant operation and management) require higher level of skills Lan we can usu~ly obtain through pan-time temporary personnel. Many of the other tasks listed (such/~s chipping, watering trees, trash and litter pickup, mowing, trimming, and field maintergnce) could be performed using pan-me temporary personnel or contracting with an outs~e party, making it possible for the full-time staff to focus more on the high skilled tasks,i There is probably adequate planning in this department, but they should not propose ad~tional projects without first securing the necessary personnel hours to complete suc~ projects. Streets: The only stuffing request in this area is for a full-time Public Works Maintenance Worker position in tl}e year 1996. The description of duties used to justify the request include construct andimaintain streets and parking lots, perform vehicle and equipment maintenance and welding,lperform building maintenance, install and mainudn drainage systems, plow snow and sa~d streets, install and maintain signs. Also listed in thc description of duties for pan-time personnel is mowing roadsides and cleaning catch basins. Many of the duties listed above ~ould be performed by pan-time temporary or contract personnel as many of the tasks are }seasonal. More department and proactive planning could make better and more efficieni use of personnel and equipment rather than accepting the performance level that existed i~ past years without question, review or auempted enhancement. Prior to any ~ditional staffing (full-time, pan-time, temporary, seasonal, or contracting), an analysis siinilar to the Park's Department Task Report is needed to determine the "peaks and valleys"tfor tasks in the Streets Department. A long standing example is snow removal. Sta~fmg seems to be adequate as demonstrated during the 1993-1994 snow plow season usingI full-time city personnel and part-time temporary positions during large snowfalls. Parks and Streets: 19.84% of tM: total annual public works department hours was listed as "Administration" on the 1993 Public Works Department Monthly Repot'/:, which is equivalent to 3,153.25 hours annually, or 1.52 full-time equivalent (FFE). This is a significant amount of time given that th~ departments include a total of seven staff members. As the Public Works Supervisor is ~ow housed at City Hall, the increased availability of Adminiswative Services to him should free up a portion of his 'Administration' time to inspections, sweeping, or other field wc~rlc The same holds ume for the Parks/Utilities Supervisor. Assistance from Administrativ~ Services should allow additional expenditure of rime on field duties. A goal for 1994 shou~ld be to reduce the total number of 'Administration' hours to no more than 1 FTE betweenlthe two supervisory positions by utilizing Administrative Services, proactive planning, and training where necessary. This effort has begun by computerization of monthly and ~ther reporting formats currently done by hand. Trees: The only requ~est in this area is in 1998 for the Environmental Specialist hours to increase from 728 hoars per year to 1,040. In 1994 Administrative Services began setting up inspections f~ the Environmental Specialist to increase.efficiency and service to residents. Additional tir~e management training, as well as reassessing the services we provide and how they areI provided to residents, could determine if the increas} in hours is truly necessary. In[addition to the above, there should be a reassessment, b3 Council, in staft's time spent in ~nvironmental ~oup committees formed by residents. Utilities: See Parks. Page 3