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M E M 0 R A-N D U M <br /> <br />CC: <br /> <br />FROM: <br /> <br />DATE: <br /> <br />SUBJECT: <br /> <br />Ryan Schroeder, City Administrator <br />Kay McAloney, Administrative Services Manager <br /> <br />M.a.r3, Gomez, Accounting Supervisor <br />Mayor and City Council Members <br /> <br />Jessie Hart, Finance Officer <br /> <br />August 25, 1994. <br /> <br />Jennifer Swendsen, Accountant <br /> <br />As you are aware, Jennifer Swendsen has been out for the past few months on medical and <br />parental leave. She was scheduled to return to her position as Account. ant on Wednesday, Augusl <br />31, 1994. I had lunch with Jennifer on Wednesday, August 24, 1994, at which rime she presented <br />me with her letter of resignation. She has decided that motherhood is what she would like to take <br />on full-time at this point in her life. <br /> <br />At this point in time, I am asking that a couple of things take place in regards to the position of <br />Accountant in the Finance Department. I have listed the items below and I believe that both of <br />these will need to be presented to the Personnel Committee for review and approval. <br /> <br />t) <br /> <br />I am proposing that this position not be replaced at this time or in the immediate future. <br />Based on the work loads and changes in processes in the Finance Department (ie: the utility <br />billing function being performed by AEC; newly developed escrow data-base: cleaned-up <br />special assessment programs), I feel that the current staffing level, 3.5 FTE's, is adequate <br />to maintain the level of service we have been providing. I also believe that with the <br />implementation of the new computer system, even mole efficiencies can be obta/ned. <br /> <br />While I am requesting that the position be eliminated for 1995 and future years, I am <br />requesting that 120 hours of the position remain in the 1995 budget request in order to <br />allow for the extra hours necessmD, during the computer conversion as it will potentially <br />overlap with the audit and repo~ preparation. Inclusion of these hours in 1995 still nets a <br />total reduction in personal services of approximately $14,800 from the existing 1995 <br />budget request. <br /> <br />I would like these items reviewed and presented to the Personnel Committee as soon as possible to <br />facilitate, the ongoing !995 budget process. I am available to answer any question that may arise <br />due to these requests. <br /> <br /> <br />