Agenda - Council - 10/25/1994 - Laserfiche WebLink

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Background: AWARD CONTRACT FOR HVAC WORK AT PUBLIC WORKS FACILITY By: Steven Jankowski, City Engineer Case On Thursday, OctOber 20, 1994, sealed bids were opened for heating, ventilating and air condition (HVAC) work necessary for the Public Works facility at 14100 Jaspar Street N.W. The work consists of a 600,000 BTU~eating system, an air exchange system, and an exhaust system. The budget set forlthis work was $44,000. Because the estimated cost of the work exceeded $20,000, sealed bids were ~quired by law. Proper bidding procedures were followed and only one bid was received which w~ from P & D Mechanical Co. in the amount of $61,171. Two other specification holders did not sul~mit bids. Although the single bid exceeds the budget amount, I believe the price submitted is reasonable and should be awarded for the following reasons: 1) Subsequen~ to the bid opening, I received a price from a second plan holder of $69,250 for the work, which was what they felt their bid would have been. 2) I spoke wit~ a consulting mechanical engineer Who advised that we could anticipate a range of $8-12 per ,~u~are foot for a HVAC system in this type of application. The bid price received amounts to!$5.99 per square foot. 3) Rejecting ~nd rebidding would delay the heating system for at least one month without any assurance ~at we would receive a lower bid. Recommendation: Staff recommends .[:hat Council adopt the attached resolution awarding the contract for HVAC work at the Public Works f~cility to P & D Mechanical Contracting Co. in the amount of $61,171. Council Action:i Motion to adopt l~esolunon #94-10-XX receiving bids and awarding contract for HVAC work at 14100 Jaspar Stree N.W. (Public Works facility). Reviewed By: City Engineer CC: 10/25/94 Distributed To: City AdministratOr Finance Officer Public Works Supervisor