Agenda - Council Work Session - 10/11/2011

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Ramsey X Committee meetings tend to be done more in summary Oak Grove X Clerk stated they do not do the "he said /she said" type minutes although their City Attorney says their minutes are more detailed than they need to be Champlin X No notes from the Clerk, however Ramsey staff reviewed some minutes and the regular CC meetings seem to be done more in the Executive Style while the work sessions are more near verbatim to summary. Big Lake X Clerk stated the minutes are done in summary — definitely not verbatim. They have 3 to 4 sentences about the topic and then the motion. Brooklyn Park X Clerk stated the minutes are done in summary except more detailed for persons who speak at public hearings. Bethel X Columbia Heights X Clerk stated minutes are about 3 /4 verbatim — leaving out petty comments. Dayton X Clerk stated minutes taken show a lot of the discussion Fridley X Blaine Clerk stated they do summary style and only put verbatim within the minutes if a Councilmember directs the minute taker to include their statements verbatim. On less controversial items, the minutes are fairly abbreviated but when it is an item that is contentious, they ask that the minute taker put more detail into the minutes related to that item but they are still not verbatim. She noted verbatim would be extremely costly and could be a problem when people say things that could be misconstrued or troublesome. On the other hand, summary minutes are sometimes debated because what the minute taker understands and summarizes may not be completely what the speaker Cit Near Type of Minutes Taken Verbatim Summary Executive Notes from Clerk L\AGENDA COUNCIL & COMMISSION \City Council\2011 \10. October \Table re Type of Meeting Minutes Taken - Survey of other cities.docx