Laserfiche WebLink
Activity <br />Timeline <br />Detail <br />Key Discussion Points and <br />FAQs <br />Aug. <br />Sept. <br />• Research /finalize Options 1, 2 & 3 for funding <br />• Draft initial content to provide residents /stakeholders with overview of problem, funding options, opportunities to <br />provide input, general timelines <br />o Discussion Points, FAQs <br />o Flush out the business messages vs. general messages <br />o Develop set of standards for how to move forward (reflect city goals, policies) <br />Content/Photo Gathering and <br />Project Scheduling <br />Aug. <br />• Gather images for use in communications and to illustrate what will occur if a program is not established <br />o Before /after photos of road conditions (i.e. the "best" and the "worst ") <br />o Project diagrams if available (i.e. plans /graphics that show large -scale projects that may be among the first <br />completed under the new program) <br />o Map showing high - priority projects within the city <br />• Develop preliminary schedule of projects <br />o High priority projects from each ward, if possible, to show early and "local" successes <br />o Target highly- trafficked /easily - recognizable areas <br />Materials Development <br />Completed <br />Aug. — Sept. <br />• Newsletter article for city of Ramsey Resident re: survey results <br />• Develop print materials with project overview, timeline, road images, funding options and resources for more <br />information (e.g. website, Facebook, etc.) <br />o Fact sheet for distribution /online download <br />o Poster /display boards for key public locations (e.g. graphic showing age of city streets or ratings) <br />o Feedback form for use at city events, public meetings <br />o Resident postcard (overview of issue, invite to listening session(s)) <br />o Utility inserts <br />• Content for city website (incorporate interactive components such as photos, video, survey, etc.) <br />• Online survey (include requirement of name /address to avoid double counting survey results) <br />• Video (potentially collaborate with QCTV to develop "news interview style" video segment that outlines issue, need <br />for a proactive approach and potential solutions; provides web site address and instructions for finding more <br />information /to provide feedback). Post on the web page and highlight during outreach, via media, on posters, etc. <br />Event Logistics Planning <br />Sept. <br />• Identify /schedule possible events and locations for input gathering, including: <br />o EDA event (Dec. 1) <br />o Public input session(s) (similar to a charette, which allows for public discussion and input) at the Ramsey <br />Municipal Center <br />o Community presentations (Rotary, Lions, etc.) <br />• Develop brief (10 -15 slide) PowerPoint presentation, including images, issue and options overview; include <br />customizable slides to highlight high - priority projects in each ward <br />• Develop system for tracking comments, input and feedback (e.g. phone /email address, project email, database) <br />Tactical Plan and Timeline <br />Pre - Implementation <br />5 <br />Revised — Nov. 10, 2011 <br />