Agenda - Parks and Recreation Commission - 02/10/1994

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CASE #2 REFINE THE CHARITABLE GAMBLING FUND IMPROVEMENT PROGRAM By: Mark Boos, Parks/Utilities Coordinator Background: Attached as an exhibit, you will find Case #I from the January agenda which provides some background relative to this case. Last month, the ,Commission performed a critical review of the draft program and layout. The recommendations are incorporated within the attached reformatted program. The most significant change from our Original thoughts on how competing projects could be ranked or compared was that the criteria ar~d programs purpose will be prepared in advance of proposal solicitation and then each Commissior~ member would assign a rank to each of the projects. The projects (proposals) points would the~ be added and divided by thc number of projects to determine the average ranking of the project. Originally, we considered a more complex system of assigning points to each element of the p~ject based on predetermLned worth of the various criteria which then would be totalled to provido a ranking. I believe the majority of the Commission was in favor of the averaging process for three reasons. The first was that some potential projects were not as point quantifiable. The second was that it would be difficult to foresee all possible project elements and consequently hard to predetermine a point value. Finally, an inflexible point system may not allow adequate liberty to recommend projects with positive human elements. Ln other words, projects that just plum feel good. The revised City of Ramsey Park and Recreation Charitable Gambling Fund Improvement Program will be sent under separate cover. ". Recommendation: Stuff recommends review of this document for possible revision and entertain a brief discussion on promotion alternatives. Commission Action: Based on discussion. Reviewed by: City Administrator Parks/Utilities Coordinator PR:02/10/94 Copies Distributed To: Finance Officer