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[ RI~SERVATIONS Reservations may be made no more than six months in advance with the exception of annual lease arrangements. Governmental functions nom'mlly are scheduled at a minimum of three days in advance. However, this requirement! may be waived if the need is great or an emergency exists. Governmental functions may s~persede any other use with or without reservations if (1) three days notice is given; and (2) there is no other practical alternative. An attempt should be made to find other alternatives and l~ive three days notice whenever possible. Organized groups wishing to enter into an annual lease may do so by making application in writing at least 60 days it~ advance. Annual leases will be granted only to organized groups providing or whose purpose i}; to provide a public service. All leases will be reviewed annually, prior to renewal, for comlbliance with this policy. Organized group~ or the general public may make reservations for use of the facilities in writing at least 14 days in advance of the event. FEE8 AND DEPOSITS The permit is va/lid only for the date and time specified and must be in the possession of a responsible party ~t each event. In order to meet the maintenance costs which result from continued use of these facilities, a per event, non-refunc[able fee is charged for all reservations of the facilities, except for the following groups/functions:! a) Goveri~mental functions b) Senior~citizen groups c) Youth'.~or youth oriented groups (e.g., Boy or Girl Scouts; RYAA) This rate will be based on a resident versus non-resident basis and will be reviewed and adjusted periodically by C_~uncil resolution. Groups that enter into a one year lease for use of the facilities will be charged th~ per event, non-refundable fee at one half of the normal rate, payable at the rime the lease is entered into. Keys may be issued for access to the facilities with a key deposit that is refundable upon return of the key. This deg0sit will be reviewed and adjusted periodically by Council resolution. Transfer of the key to anot}~er individual or group is not allowed. Keys cannot be duplicated. Violation of this policy will r~sult in forfeiture of your deposit and result in revocation of your reservation privilege. Refundable damal~e deposits will be charged to all group using the facilities. This deposit will be returned upon sarasfactory inspection after the event.,. Groups entering into one-year leases or renting a facility f~r more than one event can roll the damage deposit forward until termination of the lease or the ,end of the scheduled events. This deposit will be reviewed and adjusted periodically by Cbuncil resolution, It is the responsibility of the group utilizing the facility to clean-up the area dsed, to lock all doors, and turn off all lights before leaving the facility. The need for additional cleaning or other maintenance could result in the retention of all or a part of the damage deposit.