Agenda - Council - 11/07/1994 - Laserfiche WebLink

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CASE # TITLE CHANGES By: Ryan Schroeder, City Administrator Background: Attached please see the current organizational chart approved by the Council March, 1994. Since the adoption of this organizational format I have received requests to consider changing the rifles of three existing positions not considered or discussed during the March amendments. You will rec',dl that in March, Council realigned some departmental reporting relationships and amended titles for supervisor3, personnel and one professional/technical position. The Administrative Services Manager has requested changing the title of "Receptionist/Network Support" to that of "Secretary". The argument is that the position operates the same as the other secretarial positions, therefore, differentiation in title is not relevant. You will recall that this position originally was our receptionist and now is the first backup receptionist in addition to other duties. No change in pa3', pay class or duties is proposed. The Police Chief has requested changing the title of the "Data Entry Clerk" to that of "Police Technician." ] believe the argument is that the improved title would enhance morale and more closely reflect title of similar positions in other police departments. No change in pa5', pay class or duties is proposed. The Police Chief has requested changing the title of "Department Secretary" to that of "Office Manager." The argument is that the improved title reflects the duties of the position, h has been asserted that the position manages office work flow and provides work direction to departmental clerical staff. No change in pay or pay class is proposed. I belJeve changes in job description will be proposed if this title is approved to recognize the rationale behind the title change. Recommendation: Regarding the f~rst request, I can go along with the rifle of Secretary. It is a position similar to the other three secretarial positions in Administrative Services. In that I have never seen the title of Network Support elsewhere, this change adds clarity to the public. Regarding the second request, I can support the title of Police Technician. I had also suggested "Records Clerk" or "Clerk/Typist". We have one other Cler-k/Typist position on staff in the Finance Office. I believe "Records Clerk" most accurately describes the position, is easily understood by outside parties, and can be found in other Police Departments. Further, where the Police Technician title shows up in the Stanton Survey it is in the Senior CterLrrypist area. Ours currently is not in this area and is not proposed to escalate. Therefore, the title of Records Clerk would be my preferred, over a title that I am unsure of its meaning. Regarding the third request of "Office Manager" I do nor agree with the proposal or the rationale for such. When the promotional opportuniry for Sergeant was requested, part of the rationale was administrative in nature (i.e. scheduling, work flow, etc.). To provide an additional "administrative" position at this time in a department of two clerical positions