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board or commission member is missing tl~ree meetings in a six-month period they are missing <br />50 percent of the meetings and how can the City have an efficient meeting if that is the case. He <br />also noted that the attendance policy would be in place for all of the commissions and it is the <br />responsibility of the City Council to put in place those guidelines. <br /> <br />Councilmember Pearson explained that he got the impression from Planning Commission <br />members that they would have liked to have been part of the discussion the Personnel Committee <br />had with drafting the policy. <br /> <br />Councitmember Kurak replied that the policy applies to all boards and commissions so if they <br />were to meet with the Planning Commission to receive input on the policy they would have to <br />meeting with all of the boards and commissions. <br /> <br />Human .Resources Manager Reed noted that all of the Commissions that meet on a monthly basis <br />were notified of the proposed change. <br /> <br />Assistant City Administrator Nelson inquired if the Planning Commission offered any other <br />alternatives to what has been proposed. <br /> <br />Councilmember Pearson replied no. He explained that the Planning Commission felt that there <br />may be instances where a member may'end up missing meetings for reasons beyond their control. <br /> <br />Councilmember Kurak replied that the Council realizes that there may be instances where <br />absences cam]ot be avoided. <br /> <br />Assistant City Administrator Nelson stated that staff realizes the concern of the Council is that <br />the Park and Planning Commissions are a significant part of the process that keeps City business <br />moving along which is why it is so important to have the commitment of board and commission <br />members to attend the regularly scheduled meetings. She noted that staff would be willing to <br />explain that in a letter to the commissions along with the new policy. <br /> <br />The Personnel Committee a~eed with staffs suggestion of including a letter with the policy <br />explaining the Council's reasons for making the changes to the attendance policy. <br /> <br />Motion by Councilmember Kurak, seconded by Councilmember Pears'on, to recommend that the <br />City Council adopt an ordinance amending Chapter 2.03 of the City Code, titled "Boards and <br />Cormnissions" by repealing Section 2.03.02, subd. 5, "Unexcused Absences" and replacing it <br />with "Attendance Policy". <br /> <br />Motion carried. Voting Yes: Chairperson Cook, and Councilmembers Kurak, and Pearson. <br />Voting No: None. <br /> <br />Case #2: Appoint Commissioner to the Planning Commission <br /> <br />Human Resources Manager Reed stated that in August 2003, Michael Reeve resigned fi'om his <br />seat on the Planning Commission. The vacancy was advertised in the September/October issue <br />of the Ramsey Resident and 16 letters of interest were submitted. Interviews were conducted on <br /> <br />-84- <br /> <br />Personnel Committee/October 14, 2003 <br /> Page 2 of 3 <br /> <br /> <br />