Agenda - Council - 12/13/2011 - Laserfiche WebLink

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CC Regular Session Meeting Date: 12/13/2011 By: MaryJo Warner, Engineering/Public Works Information Title: Report from Public Works 4. 17. Background: The Public Works Committee held its regular meeting on November 15th, 2011 and discussed the following seven cases: Case 5.1: Discuss Trail Easement Acquisition on the Hansen Tree Farm Staff reviewed in the report that as part of the public input period during the discussion to extend Variolite Street, Hansen Tree Farm was adamantly opposed to any new roadway construction that would impact their property, but they did state that they would be open to discussions related to the potential dedication of a trail easement along the westerly side of their property. Staff is seeking direction on the potential terms of the easements and whether there is interest in dedicating funds in the near future for trail construction. Motion to recommend that the City Council enter into an agreement to secure an easement with the Hansen Tree Farm for a 20-year term, renewable for a 5-year periods after the initial term, and subject to legal review with no compensation nor any promise to construct the trail in question. Case 5.2: Consider Proposal from Metro Area Repeater Association to Install Skywarn Facilities on Water Tower #2 Staff reviewed in the report that they received a request from the Metro Area Repeater Association (MARA) to place their facilities within water tower #2 located on Sunwood Drive. This equipment would be used as a public service by Skywam spotters and amateur radio operators. MARA was in attendance at the October Public Works meeting to outline their proposal to the Committee. The Committee requested that MARA provide information on other City's that currently provide this service, the terms of those agreement/leases, and annual operating costs. The Committee discussed and agreed that staff will add the requirement for a 24-hour notice and that MARA equipment will be removed should there be a paying user. It was also agreed that the language indicate the MARA equipment will also be moved due to space needs or conflict with any existing or future radio waves and/or users. MARA would also be responsible for all costs associated with the installation and maintenance of their facilities (including power needs), and they would be responsible to react to and/or adjust their facilities during the City's routine maintenance of the tower (painting, etc.). MARA stated it has a $1 million blanket liability policy and Ramsey would be named as additional insured. Motion to recommend the City Council direct staff to formalize an agreement with MARA including 24-hour notice for tower access, additionally insured on $1 million liability policy, removal of equipment at their cost should another lease be received or signals conflict, and payment of electric costs. Case 5.3: Consider Policy on Turf Establishment Related to City Improvement Project Staff reviewed in the report that they are seeking input on the following items: