Agenda - Council - 03/13/2012 - Laserfiche WebLink

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The 2012 SMP is comprised of approximately 21 miles of sealcoats at an estimated cost of $574,000, and will be funded by TIF #4, the City's general fund, state aid (MSA), and developers' first sealcoat escrows from development agreements. Staff is also evaluating the need for sealcoating parking lots in parks, at water tower #1, and at the public works facility. Those items would be funded through the parks and/or facilities maintenance budgets, and additional information related to this will be available at the Council meeting. Staff still intends to hold an informational open house with impacted residents to explain the project, process, and solicit feedback on items of concern within the project area that may need to be included in the project scope (drainage fixes, etc.). If it is the Council's direction to continue with assessments for partially funding the improvements we will need to hold a public hearing to accept the feasibility study and order the improvements at the first regular meeting in April. Following the public hearing we are required by City Charter to wait 60 days to initiate the project to determine whether or not any of the individual improvements contained within the feasibility report are going to be counter -petitioned. Following this timeline staff would be requesting Council to initiate the project and authorize the preparation of plans and specifications on June 12th. Bidding would commence thereafter in late June/early July, and implementation would occur in late July/early August. This schedule does not provide much wiggle room if the weather is uncooperative at this time of year, as we cannot extend the timeline for application of sealcoat material beyond the middle of August. There are restrictions in the specifications that would prohibit the installation of sealcoat material beyond this timeline without the City assuming some risk. We would also then need to hold another public hearing in September to levy the assessments and still allow the residents to pay in full for a period of 30 days before Anoka County certifies them to the tax roll in mid -October. Recommendation: Staff recommends that the City Council ratify the Public Works Committee's recommendation, and direct staff to prepare the 2012 SMP as all sealcoat applications with the elimination of assessments. Funding Source: Preparation and implementation of the 2012 SMP is primarily financed through the City's General Fund, TIF #4, MSA, and developers' first sealcoat escrows. Depending on the scope of improvements contained within the final approved program; after considering the potential parking lot improvements, soliciting feedback from impacted residents, and evaluating the various neighborhoods in the field, additional funding sources may be added to the program. The final scope and funding package for the 2012 SMP will be included in a feasibility study for Council consideration at a later date. Council Action: Motion to direct staff to move forward with the 2012 SMP by concentrating efforts on a sealcoat only program, including the elimination of assessments. -or- Motion to call the public hearing to consider the 2012 SMP at the April 10, 2012 regular City Council meeting. Attachments 2011-2012 Street Maintenance Needs Proposed 2012 Program Proposed Project Costs Proposed Project Funding Form Review Inbox Reviewed By Date Brian Olson Brian Olson 03/08/2012 01:27 PM Kurt Ulrich Kurt Ulrich 03/08/2012 03:56 PM Form Started By: Tim Himmer Started On: 03/05/2012 03:06 PM