Agenda - Public Works Committee - 02/21/2012

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January 19th, 2012 Page 2 to the large amounts of rain which we had received and the ground being saturated it took several days for the water to recede. This pond is designed to a 100 year storm capacity and likely would have overflowed and exceeded its banks without any blockage in the ponds outlet pipe. The maximum designed elevation of the pond is 874 ft., and those elevations exist well outside of the pond's normal banks. These areas are intended for water storage during extreme rain events. I feel it is reasonable to reimburse the golf course for the expense of clearing the blockage as the city was not equipped to do so. We will consider the cost of unblocking the storm sewer as well as the rental of pumps used to expedite the removal of the water. The $1,600.00 invoice for Drain King to remove the blockage and the $1,395.00 of pump rental invoices are considered reasonable as these are costs that the city should have incurred. The repair costs to your pump are not being considered, as the city had no control over the pump's use or maintenance. It also may reasonable to reimburse the course for the lost revenue incurred as a result of the delay in removing the blockage. The lost revenue claimed on the Rum River Hills Golf Club letterhead was not substantiated with sufficient documentation. In an effort to resolve this claim, I calculated the approximate revenue loss for this period using the documentation provided to me. The information you provided indicates the golf course was closed 5 days. Using the Profit & Loss Comparison Report that you provided, I calculated the average daily revenue for Greens Fees and Carts. The comparison provides a 106 day period of the years 2010 and 2011. Dividing each revenue stream by the days in the period I determined the average daily revenue for each line item in 2010 and multiplied it by 5. This table provides the maximum loss that could have been incurred in the 5 days the golf course was closed. 18-Hole Green fees $ 2,779.75 9-Hole Green fees $ 956.65 Carts $ 1,791.95 Total $ 5,528.35 The profit and loss statement provided by the golf course shows that the revenues for the Driving Range, Memberships, Senior -Junior, and Green Fee Twilight were up from July 17th to October 23rd 2011 compared to the 2010 period. Those items will not be considered in my calculations as there was no loss. Tournament revenue was also not considered as there was no documentation showing that any loss of revenue was directly related to this flooding event. I cannot reimburse the golf course the cost to repair turf that the flood may have directly damaged because I have not received adequate documentation proving that portion of the loss. In addition to this, some of these areas appear to fall in the designed flood plain and were intended for water storage. To prove your claim for damaged turf you must provide adequate documentation