Agenda - Council - 06/26/2012 - Laserfiche WebLink

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Project Understanding We understand that Ramsey's City Engineer and Public Works Director recently accepted new opportunities and that the City is seeking interim city engineering services until these positions are filled. WSB is excited to have the opportunity to assist Ramsey during this interim period. As a member of the City's engineering consulting pool, we have developed a relationship with City staff and Council that has given us a solid understanding of your needs, priorities, policies, and preferences. This will enable us to provide effective, seamless city engineering services while the City considers replacement of its City Engineer and Public Works Director positions. WSB proposes to provide an interim City Engineer to the City of Ramsey to provide support to the Engineering Department. We have discussed the City's needs with current City Engineer Tim Himmer in an effort to develop an approach that will best fit the City's expectations. As we understand it, the City requires a City Engineer to provide the following: • General engineering/project management for City improvement projects • Review and coordination of development projects We have reviewed each of the primary service areas and developed specific tasks related to each so that the City has a clear understanding regarding our approach. The detailed tasks related to each service area are detailed below. General Engineering/Project Management for City Projects Our approach will be to provide the same services to the City that it expects of its current full-time City Engineering position. With this in mind, we have established a list of specific duties that we expect to perform over the three-month period; however, we recognize that there may be other items that are not on the list that the City requires of its City Engineer. We are comfortable having our proposed interim city engineer, Tom Kellogg, provide services outside of the specific list, because the goal is to maximize the use of his available time during the contract period. We understand Mr. Himmer will provide an update regarding his recent activities that we can use to focus our efforts. Services within this category will be provided at a lump sum rate on a per -month basis. • Office hours Tom will hold office hours at City Hall four days per week; the specific days will be as agreed upon by the City and WSB. This approach will allow Tom to continue to serve the City of Medina at his normal commitment level of 20 hours per month during the three-month term, while providing service to the City of Ramsey. Further, over the next three months, there are no potential projects in Medina that would require Tom's management. As an alternative, Tom will hold office hours five days per week at City Hall, with the understanding that he may need to periodically attend to other matters. Project Understanding