Agenda - Council Work Session - 09/11/2012

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Reference Section: Facilities Management Definitions CPM 101 Annual Report: FY2011 Facilities Management /21 • Administrative /office facilities: This category includes general office buildings, court buildings, data processing facilities, sheriffs' offices (not detention facilities), 911 centers, social service intake centers, daycare /preschool facilities, historic buildings, and other related facilities. • Facilities: These include buildings that are operated and maintained by the jurisdiction (either directly by jurisdiction employees or by contractors paid by the jurisdiction), including facilities that are leased or rented from an outside company. Facilities does not include: o Space that the jurisdiction does not maintain, such as space that is owned by the jurisdiction but operated and maintained by other organizations for their exclusive use. For example, if the jurisdiction owns an office building that operated and maintained by a non - profit agency, that facility should not be included. o Space that the jurisdiction uses, but does not maintain (e.g., space that is leased with all maintenance provided by the landlord and funded through the rent). o Non- occupancy structures such as gazebos, park shelters, utility vaults, pump houses, outside restrooms, swimming pools and parking facilities. o Outside grounds. • Custodial expenditures: This includes wages and benefits, supplies, and equipment for staff that perform custodial services. It includes expenditures for custodial services in leased buildings where custodial expenditures are not covered in the lease price. Custodial Expenditures does not include: o Expenditures for overhead activities such as management staff not directly involved in providing custodial services, fleet expenditures (including fuel), information technology, risk management, finance and accounting, human resources, and procurement. o Capital expenditures. o Expenditures for HVAC replacements, tenant improvements, roof replacements, and other structural modifications. o Non - occupancy structures such as gazebos, park shelters, utility vaults, pump houses, outside restrooms, swimming pools, and parking facilities. o Space that is owned by your jurisdiction but is operated and maintained by other organizations for their use. o Expenditures related to unique departmental operations within the structure, as opposed to the facility itself, such as, expenditures for a specialized printer in the engineering office. o Building lease, rental, or debt service payments. OICMA Center for Performance Measurement'"