Agenda - Council Work Session - 09/11/2012

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Reference Section: Fleet Management Definitions Raw Data Explanatory Notes CPM 101 Annual Report: FY2011 Fleet Management /47 • Fleet management expenditures: This includes salaries and fringe benefits, supplies, materials, parts, and utilities (direct costs). It includes cost of repairs associated with accidents and refurbishments as well as all expenditures for repairs performed by outside vendors. It includes expenses from all funds. It does not include expenditures for management personnel and associated support services such as payroll, human resources, data processing, and purchasing. It does not include expenditures of capital, fuel, depreciation, and building lease expenses. • Heavy equipment: This includes off road and construction equipment >10,000 pounds, e.g., loaders, backhoes, bulldozers, pavers, rollers (NAFA codes 91xx- 94xx). This excludes stationary equipment (e.g., boilers, pump stations), aviation equipment and watercraft (e.g., NAFA codes 97xx and 98xx). • Other maintenance: This is unscheduled maintenance that arises from a trouble report or an emergency road call. Also, maintenance (other than body repair) required due to vehicle misuse /abuse - regardless of whether reimbursement was sought or received. • Police /law enforcement vehicles: This includes only "marked" vehicles that are used solely by uniformed patrol personnel. It excludes detective and other police support vehicles. It also excludes helicopters, boats, and airplanes. • Preventative maintenance: This is daily maintenance and inspection services performed by assigned drivers /operators, as well as the systematic inspection and servicing of motor equipment at intervals compatible with manufacturers' recommendations for lubrication and mechanical services (e.g., oil change, fan belt adjustment, replacing cracked hoses, safety & emissions inspections). If your local government participates in CPM 101, you may access the raw data for this report on the CPM 101 Knowledge Network group located here. For assistance on accessing the group or locating the file please send an e-mail to CPM (cpmmail @icma.org). (Non - participants do not receive access to the raw data.) Graph 4 -2 Fleet maintenance expenditures are influenced by many factors that are unique to each jurisdiction. The age of vehicles in a fleet, having designated versus pool cars, and allowing for personal use of vehicles (e.g., marked patrol cars that may be driven home) all influence the expenditures per vehicle. All values of zero are noted in the graph. All other jurisdictions for which a value is not shown did not report the data or indicated that the data were not available. OICMA Center for Performance Measurement'"