Agenda - Council - 10/23/2012 - Laserfiche WebLink

Home

K. Assess and provide recommendations on potential of partnership(s) with private sector. L. Assess and identify potential sites within the City of Ramsey that may be suitable for a full service, year-round recycling drop-off center. M. Assess and identify all potential costs with actual development of a full service, year-round recycling drop-off center. The selected firm would, by December 31, 2012, need to provide the City with both a detailed report and a non -site specific plan indicating the recommended configuration of site as well as buildings, equipment, material collection areas, etc. Notification: None required. Observations: As previously noted, the RFP was sent to four (4) firms that specialize in recycling and solid waste management practices. Two (2) proposals were received, from Foth Infrastructure & Environment and SAIC. Both proposals included sections on the consultants' relevant experience with similar projects and also included detailed scopes of services. The proposals demonstrate that both consultants are well qualified to assist with Ramsey's grant project. Finally, both proposals included not -to -exceed total project costs. Foth's base proposal is for $25,200.00 (they provided an option for a public participation plan that would add another $1,450.00 to the cost for a total not -to -exceed cost of $26,650.00). SAIC's proposal is for $30,000.00. The RFP stated that the final deliverables (report and non -site specific plan) were to be received by the City by December 31, 2012. SAIC's proposal identified December 31, 2012 as the completion date for delivery of the final report while Foth's proposal indicates a completion date of three (3) months after the 'kick-off meeting with Staff, which means delivery of the final report and plan by roughly February 1, 2013. This time line is important as it ties in to the requirements of the grant funding (funds should be expended in 2012). Recommendation: While SAIC's proposal is slightly higher than Foth's, they do propose delivery of the final report and plan to the City by December 31, 2012 (as was specified in the RFP). Therefore, Staff recommends that the City Council approve a contract with SAIC, for a not -to -exceed amount of $30,000.00, to complete an analysis of a full -service, year-round recycling drop-off center and development of a non -site specific plan. Funding Source: Funding for this project is available through a Recycling Enhancement Grant awarded to the City by Anoka County. The project will be administered via a 'not to exceed' contract. Council Action: Motion to approve a contract with SAIC for an analysis of a full service, year-round recycling drop-off center and non -site specific plan development and direct staff to prepare and execute a contract for services, subject to review by the City Attorney as to legal form. Attachments RFP Foth Proposal SAIC Proposal Form Review Inbox Reviewed By Date