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PROPOSAL FOR BANKING SERVICE BANK'i&WEST <br />M. Positive Pay Services <br />Bank of the West assists in mitigating fraud risk with daily Positive Pay services. <br />How Positive Pay Works <br />1. Prior to your checks being printed and released, you provide us with an "issue file" <br />containing the account number, check number, dollar amount and issue date of each item. <br />2. As each check is presented to the Bank for payment we electronically match them to the <br />checks listed on your issue file. Checks matching your issue file are paid. <br />3. Any check not matching the checks listed on your issue file is identified as an "exception", <br />and is presented to you for a "pay" or "return" decision via WebDirect online. You may <br />view images of exception items online to assist with your "pay" or "return" decision. <br />4. Using simple drop -down menus make your final "pay" or "return" decision by 3:00 p.m. <br />(CST) each day. <br />Positive Pay Reports <br />Our reports are easy to use and we integrate the Exception Report with images of the checks <br />for additional check authentication. The following Positive Pay reports are available via <br />WebDirect: <br />• Positive Pay Exception Report <br />• Positive Pay Customer Transactions <br />• Positive Pay User Transactions <br />• Customer Recap Report <br />N. Electronic Check Imaging — Receive electronic check images from a lockbox for <br />utility customer account payments <br />Bank of the West offers a service called Image Clearing Service (ICS). We can receive a daily <br />file from Opus 21 to process your lockbox items. This would benefit the City because you don't <br />have to wait for the weekly ACH to receive your funds. The specifications are attached in the <br />Exhibits sections along with the communication profile for sending the file. Please feel free to <br />pass this along to Mike at Opus 21 to ensure file capability. A brief overview of ICS: <br />How it works (ICS is subject to Eligibility Requirements) <br />• Customer (Opus 21) will scan their checks using their vendor's approved scanner and <br />software. <br />• At end of day, the customer's Remote Deposit Capture software will process all the <br />checks and create an industry standard Image Deposit File (X9.37) <br />• Image Deposit File is securely transmitted over the public Internet. <br />• Files will be transmitted to BOW's Secure Transport via a web portal or using the <br />customer's transmission software. <br />• Files transmitted via Portal has file Limit of 2 Gig. <br />21 I Page <br />