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low bidder for this case and talked with him about how he came up with his numbers. He <br />(McGlone) suggested that with the numbers received from the contractor, it would appear that <br />we could have snow removal done for about half the cost of staff. He added that when we bid <br />these things out, we need to make it easier for the bidder to understand exactly what we are <br />looking for. <br /> <br />Jeff Miller, On Call Sweeping, talked about the snow removal at the Municipal Center being <br />mostly sidewalks. He stated that he was told to include the apartment sidewalks as well which <br />may explain why his bid for that portion was a little higher than the other bid. He suggested that <br />one of the reasons the City may not have received many bids is because the first thing it stated in <br />the request for quote was the need for an articulated loader. He suggested that was an <br />unnecessary piece of equipment and he felt that would discourage a lot of bidders. <br /> <br />Public Works Superintendent Riemer explained that was put in there because if a contractor <br />wanted to use it in the bid they could. It was not stated that it was mandatory for the bid. <br /> <br />Chairperson Backous asked for clarification on the bid for ½ inch of snowfall and the 2-inch <br />snowfall on the road, which Public Works Superintendent Riemer provided. The ½ inch is for <br />sidewalks to keep ice clear and safe for walking. The policy for snow removal on the roads has <br />been when there is two-inch accumulation. <br /> <br />Mr. Miller agreed you are always trying to get ice off the sidewalks. <br /> <br />Chairperson Backous stated he would remove the parking ramp contract because it is not an <br />issue and thinks the decision would be based on the municipal center bids. He noted the parking <br />ramp will be heavily used by Flaherty & Collins and asked what is its fair share of the cost. <br /> <br />Development Manager Lazan explained the snowplowing costs are allocated through the Parking <br />Use Maintenance Agreement (PUMA) so Flaherty & Collins will absorb 3/8ths of that cost <br />beginning this year even if they are not open. He indicated staff will follow up on that issue. <br /> <br />Councilmember McGlone asked if the other contract bid 500 feet of sidewalk. <br /> <br />Public Works Superintendent Riemer answered in the affirmative. <br /> <br />Chairperson Backous agreed the bid process can be flawed but without a solid argument why it is <br />not accurate, he would have to support the low bid of $16,850 from Complete Grounds <br />Maintenance versus the $20,000 bid from On Call Sweeping, Inc. <br /> <br />Councilmember Elvig asked if the City has history with either bidder. <br /> <br />Public Works Superintendent Riemer stated On Call Maintenance has done abatement work <br />(mowing) for the City. <br /> <br />Councilmember Elvig asked whether Complete Grounds Maintenance had provided an insurance <br />bond. <br />Public Works Committee / October 16, 2012 <br />Page 3 of 10 <br />