Minutes - Council Work Session - 10/23/2012

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Councilmember McGlone asked if City engineering staff missed the drain field so now the Council has to consider a change order. Interim Engineer Nelson stated there are other drainage issues on the Billmark Electric property. He presented an overview of issues relating to the Sunwood Drive project: a trail conflicts near Round Lake Boulevard; installation of the signal cabinets, trail bid at 8 -foot width when Code requires 10 -foot width; utility conflict with the signal base; Connexus transformer; discrepancies between COR TWO retail plans of Landform versus WSB plans; irrigation box is damaged; storm sewer was stubbed to the north side of Sunwood and located within a building site; existing utilities conflicting with road realignment and need to be relocated; ownership of the street lights; crosswalk location; storm sewer pipe was stubbed for future development that was not needed; signage for COR TWO retail area conflicts; Connexus transformer locations; proposed route for Connexus to install cables to serve properties but the COR TWO plat has not yet been recorded; and issues with easements for utility companies. Mayor Ramsey asked who paid to take down and reinstall a fence. Interim Engineer Nelson indicated there have been no additional charges itemized for that work. 2.02: Sunwood Drive Project — Consider Change Order #4 Interim Engineer Nelson reviewed the staff report and presented Change Order #4. Mayor Ramsey asked whether WSB should have known about the drain field location. Interim Engineer Nelson stated he does not think so unless WSB had knowledge of the City's records for review. He explained there were no pipes showing the location of a drain field. However, the City did take easements and between the City and WSB, the drain field could have been caught in the design but it was not. Mayor Ramsey asked if the City is expected to "eat" this cost because someone neglected to check this. Interim Engineer Nelson answered in the affirmative. Councilmember Wise stated he does not want the City to pay for it if it is not the City's fault. He noted this project has budget overruns and this is the County's part of the project so it should be on WSB, not at the City's expense. Development Services Manager Gladhill indicated WSB requested records on what parcels had septic systems and he would have to research whether there are missing records where it was not filed with the City. City Administrator Ulrich asked whether the City has the ability to retain fees from WSB at a certain point. City Council Work Session / October 23, 2012 Page 5of11