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Interim Engineer Nelson stated the City can do so with the construction contract. He asked the <br />Council whether it wanted to proceed with the change in the construction contract, noting that is <br />the discussion. Interim Engineer Nelson stated he had asked WSB to comment on the two <br />drainage issues and provided an e-mail response on Monday. He indicated he could follow up <br />whether the City had provided that information. <br />City Attorney Goodrich stated he can review contract specifications to determine whether WSB <br />has obligation to determine easements. <br />City Administrator Ulrich explained that if the drain field had been found, the City would have <br />done that work anyway so "damages" are considered to be the extra charges for a Change Order. <br />That additional expense is the issue. <br />Interim Engineer Nelson stated the original project design would have been different if the drain <br />field location had been known. He displayed pictures of the project area depicting the <br />excavation on the Wiser Choice Liquor property and described the change needed to avoid the <br />drain field. He also displayed pictures of large utility cabinets located on a private easement, <br />resulting in the need for the project to go behind the cabinets. Interim Engineer Nelson <br />explained that depending on the purchase terms, the project could proceed with a ditch to wipe <br />out the drainfield and take it out of service. <br />Councilmember Wise stated his understanding from the owner is that he would be interested in <br />leasing back the property until the building needed to be removed so taking the septic is not an <br />option. He noted the change order cost is not significant enough to offset the rent. <br />Interim Engineer Nelson estimated about $8,000 for that piece. He displayed a slide depicting <br />the Billmark Electric parking lot, noting there is no room for a ditch so it is proposed to install a <br />draintile around the parking lot that discharges into a ditch north of the Billmark Electric <br />property. <br />Councilmember Wise stated the recent rain left Arnie Billmark's parking lot under water. He <br />asked if the drain tile was enough to address the issue in the spring. <br />Interim Engineer Nelson agreed that draintiles are not the most ideal drainage solution and more <br />subject to freezing than a storm sewer pipe. Ideally, an open cut ditch would have worked better; <br />however, there is not sufficient room to install a ditch. He explained an overflow could be <br />installed. Interim Engineer Nelson displayed pictures of the irrigation box, noting areas of <br />damage, and indicated the plans call for the contractor to pick up the box and move it to a new <br />location. This would increase the project cost so if not approved, the existing box would be <br />relocated to the new site. Interim Engineer Nelson reviewed the construction signage issue that <br />was an oversight in the construction plans. The plans allowed for road closed advance warning <br />signs before the contractor started work but contained no provision to change out those signs <br />after construction. Additional signage had to be ordered with a changed message that eliminated <br />the "follow detour" wording from the bottom plate. Interim Engineer Nelson stated those items <br />are included in Change Order #4 that is on the Council's agenda. He stated he just found out <br />about another item relating to relocation of utilities into a new easement along Sunwood. <br />City Council Work Session / October 23, 2012 <br />Page 6of11 <br />