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• Timelines <br />■ The recommendations outlined in this section provide general completion timelines <br />offered to guide the agencies in developing a more detailed listing during the formal <br />planning process <br />• Process Issues <br />■ Strategic planning, legal considerations, management and governance, funding and <br />other issues will be provided in detail <br />Phase IV: Development, Review, and Delivery of Final Project Report <br />Task 4-A: Development and Review of Draft Project Report <br />ESCI will develop and produce one copy of a draft version of the written report for review by each <br />agency. Client feedback is a critical part of this project and adequate opportunity will be provided for <br />review and discussion of the draft report prior to finalization through the use of web -based <br />conferencing. The report will include: <br />• Detailed narrative analysis of each report component structured in easy -to -read sections and <br />accompanied by explanatory support to encourage understanding by both staff and civilian <br />readers <br />• Clearly designated recommendations highlighted for easy reference and cataloged as necessary <br />in a report appendix <br />• Supportive charts, graphs, and diagrams, where appropriate <br />• Supportive maps, utilizing GIS analysis as necessary <br />Task 4-B: Delivery and Presentation of Final Project Report <br />ESCI will complete any necessary revisions of the draft and produce three publication -quality bound, <br />final versions of the written report for each organization, along with an electronic version in pdf file <br />format. <br />A formal presentation of the project report will be made by ESCI project team member(s) to a joint <br />meeting of the community leaders and/or organizations included in this study. The presentation will <br />include the following: <br />• A summary of the nature of the report, the methods of analysis, the primary findings, and <br />critical recommendations <br />• Supportive audio-visual presentation <br />• Review and explanation of primary supportive charts, graphs, diagrams, and maps, where <br />appropriate <br />• Opportunity for questions and answers, as needed <br />• All presentation materials, files, graphics, and written material will be provided to the client at <br />the conclusion of the presentation(s) <br />ESCI Project: Shared Services Study <br />Ramsey, Minnesota Page 13 <br />