Minutes - Council - 09/25/1990 - Laserfiche WebLink

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program. The need for a liaison would continue, however not as much time would have to be spent as the program progressed. Some of the other tasks of this person would be to perform environmental and/or grant program coordination, to serve as editor of the Ramsey Newsletter and to be the City's liaison with Cable TV. This position would be a full-time position and the salary, benefits and other costs associated would be in the range of $24,000.00 to $27,000.00 with funding provided by the Landfill Tipping Fee. She explained the purpose of the Landf'fll Tipping Fee revenue is to mitigate the negative impacts of being a host community to a landfill Ms. Ashley expressed one of those negative impacts is "image", i.e. Public Relations. Ms. Ashley stated that the bottom-line program cost alternatives are as follows: 1) If the City funds the entire program from the Landfill Tipping Fee, the contracted services for the first six months would be $48,300.00 plus $27,000.00 for Program Coordinator/Public Relations for a total of $75,300.00 annually funded from the Landfill Tipping Fee. No resident billing costs would be incurred. 2) If the City funds the program for the first six months and the residents are charged for the service thereafter, the costs would be $24,150.00, a one-time cost for contracted services (Ace Sanitation) plus $27,000.00 annually for the Program Coordinator/Public Relations for a total for the first year of $51,150.00 funded from the Landfill Tipping Fee and $27,000.00 each year thereafter. The billing to residents would be $6.45 quarterly or at the rate of $2.15 per month. The same rate would be applied whether the City or the contractor performed the billing service; however, if the contractor does the billing of residents, the lowest responsible bidder would then be BFI Recycling Systems and their rate for the first six months of the program would need to be negotiated. Mr. Hartley commented that the billing system would be a link of communication four times a year between the City and every household. He feels communication with our residents is extremely important Councilmember Cich stated he doesn't want more computer systems in City Hall. Mr. Hartley stated the question presented was whether or not the City should do the billing or the vendor should do it. The Council needed good information and the City Staff has provided a scenario of how the calculations were done. Mr. Hartley informed Councilmember Cich that this is not a proposal for a computer system but instead a cost analysis. Councilmember Cich expressed the feeling that the vendor should do the billing and that would give the City time to study the billing system and possibly start the billing next year. Mr. Hartley stated the information compiled by City Staff and the recommendations made by City Staff were provided to help the City Council make a decision. Ellen Stanley, 5670 - 150th Lane N.W. - asked if it's only 30¢ more a month for the vendor to do the billing, what would her cost be if the City does the billing. She felt that if the City was not prepared to do the billing, they should hold off for a year until the City is ready and for now hire a vendor to do the service and the billing. Mr. Hartley stated the cost to the resident would be the same regardless who did the billing. Motion by Councilmember Cich and seconded by Councilmember Peterson to accept BFI Recycling Systems bid of $2.15 to include the billing for the recycling program to begin October 1, 1990. Further discussion: Mayor Reimann asked about the duration of the recycling contract that was just bid. Ms. Ashley stated the contract bid was for a period of one year, the second year would be figured at an escalation cost of 5%. Mr. Dean Warden from Ace Sanitation was present. Mayor City Council/September 25, 1990 Page 13 of 20