Agenda - Council - 07/23/2013 - Laserfiche WebLink

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CC Regular Session Meeting Date: 07/23/2013 By: Bruce Westby, Engineering/Public Works Information 7. 1. Title: Consideration of Adopting Resolution 13-07-125 Accepting Bids and Authorizing Award of Contract for IP 13-00; 2013 Pavement Maintenance Program Background: As part of the city's ongoing Pavement Maintenance Program, numerous city streets are sealcoated each year. Sealcoating protects pavement sections from the rain and sun which lead to oxidizing of the pavement and the removal of oil, causing the pavement to become brittle and crack. Engineering and Public Works staff therefore prepared plans and specifications for this year's sealcoating project, IP 13-00; 2013 Pavement Maintenance Program, which includes numerous city streets and parking lots throughout the city that are proposed to be sealcoated. The specific streets and parking lots that are proposed to be sealcoated in 2013 are identified in the plans and specifications as "Program A" improvements. Exhibits A through F attached show the streets that are included in Program A. The plans and specifications also include provisions for paving the wear course lift on streets within Ramsey Town Center 8th, 9th, and loth Additions. This work is identified in the plans and specifications as "Program B" improvements, which are shown in attached Exhibit G. Bids for installing the wear course on the private streets in RTC 9th Addition were bid as an alternate bid to allow the City Council to easily evaluate these costs when deciding whether to authorize improvements on these private streets as part of the 2013 Pavement Maintenance Program project. On June 25, 2013, the City Council accepted the plans and specifications and authorized advertisements for bids for Program A and Program B of the 2013 Pavement Maintenance Program. Copies of the plans and specifications as bid will be available for review at the Council meeting. Notification: No notifications were required for this case. Observations/Alternatives: The engineer's estimate for all improvements identified in Program A and Program B of the 2013 Pavement Maintenance Program was $665,500. This includes estimated costs for the Program A (sealcoat) improvements of $412,500, as well as estimated costs for the Program B (wear course) improvements totaling $253,000. These estimated costs include 4% contingency costs for unknowns, and 15% indirect costs for administrative, engineering, financing, and legal costs. Bids were opened at 10 am on Friday, July 19th. A total of 5 bids were received. All bids were checked for errors and omissions. The low bid for the Program A improvements was received from Allied Blacktop Co. of Maple Grove, Minnesota in the amount of $338,072.73 The low bid for the Program B improvements was received from North Metro Asphalt of Ham Lake, Minnesota in the amount of $153,095.00