Agenda - Council - 07/23/2013 - Laserfiche WebLink

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The low bid for the Program B improvements (Alternate Bid) was also received from North Metro Asphalt of Ham Lake, Minnesota in the amount of $34,191.00 Alternatives - Alternative #1 - Motion to adopt resolution 13-07-125 Accepting Bids and Authorizing Award of Contract for IP 13-00; 2013 Pavement Maintenance Program, to Allied Blacktop Co. of Maple Grove, Minnesota in the amount of $338,072.73 for the Program A improvements, and to North Metro Asphalt of Ham Lake, Minnesota in the amount of $153,095.00 for the Program B improvements, excluding the alternate bid for RTC 9th Addition. Alternative #2 - Motion to adopt resolution 13-07-125 Accepting Bids and Authorizing Award of Contract for IP 13-00; 2013 Pavement Maintenance Program, to Allied Blacktop Co. of Maple Grove, Minnesota in the amount of $338,072.73 for the Program A improvements, and to North Metro Asphalt of Ham Lake, Minnesota in the amount of $187,286 for the Program B improvements, including the alternate bid for RTC 9th Addition. Alternative #3 - Motion denying adoption of resolution 13-07-125 at this time. Alternative #4 - Motion of other. Recommendation: Staff recommends that Council accept alternative action # 1 if Council does not support the use funds from the general levy to pave the wear course on the private streets of RTC 9th Addition. Staff recommends that Council accept alternative action #2 if Council supports using funds from the general levy to pave the wear course on the private streets of RTC 9th Addition. This option should be chosen if Council wishes to protect the base course pavement on the private streets from further degradation while waiting for this development to build out. Funding Source: The 2013 budget includes $1,327,500 in the general fund for street maintenance, which is where the funds for the Program A improvements are proposed to be paid from. In 2011 and 2012, $400,000 was budgeted for sealcoating, which roughly equals the engineer's estimate for the 2013 Program A improvements. Whatever is left in the street maintenance fund after the Program A improvements are funded and offset against unearned engineering revenue as forecasted in the adopted 2013 General Fund budget can then be applied toward the reconstruction of other streets or other projects completed in 2013 as approved by Council. Nothing was budgeted in 2013 for the Program B improvements. However, as was discussed during the June l lth HRA meeting, the remaining escrows for RTC 8th and loth Additions, which total over $179,000, are proposed to pay for construction of the Program B (wear course) improvements to RTC 8th and loth Additions. Upon researching options for paying for the Program B improvements for RTC 9th Addition, staff recommends using the street maintenance fund as there are no remaining escrows for RTC 9th Addition. Council Action: Council is being asked to adopt resolution 13-07-125 Accepting Bids and Authorizing Award of Contract for IP 13-00; 2013 Pavement Maintenance Program, to Allied Blacktop Co. of Maple Grove, Minnesota in the amount of $338,072.73 for the Program A improvements, and to North Metro Asphalt of Ham Lake, Minnesota in the amount of $187,286.00 for the Program B improvements including the approved alternate bid for wear course for RTC 9th Addition. Attachments