Agenda - Council - 11/25/2003 - Laserfiche WebLink

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PC CASE # t~ DISCUSSION REGARDING THE APPLICATION PROCESS FOR BOARDS AND COMMISSIONS By: Givonna Reed, Human Resources Manager Application for Boards and Commissions At the October 28, 2003 City Council meeting, the City Council directed staff to develop a questionnaire, based on the City of Plymouth's questionnaire, for board and commission applicants to complete and submit to the City when they wish to be considered for a vacancy. That questionnaire has been developed and is attached for your convenience. The intent is that each interviewer will score each application. The Human Resources Manager will total the scores and invite the top five scorers to interview. If the Personnel Committee moves to adopt the questionnaire, the appropriate amendments will be made to the City's Policy for Appointing Board and Commission Members. Interview Questions for Board and Commission Applicants This past summer staff solicited input from advisory group members regarding questions used to interview board and commission applicants. At the October 28, 2003 City Council meeting, the City Council directed staff to solicit input from staff liaisons regarding possible interview questions. Attached are interview questions recommended by staff liaisons. Reapplication Process for Board and Commission Members The current Policy for Appointing Board and Commission Members states that commission members whose terms are expiring will be invited to reapply by completing and submitting a letter of interest. The policy further states that letters of interest will be forwarded to the evaluation (interview) panel for review with the group of new applicants. Staff interprets this to mean that all vacancies are advertised, even when a commissioner wishes to reapply, and the commissioner's letter of interest is considered along with the letters of interest of other applicants. As recently as January 2003, two commissioners were reappointed using a different process. In January 2003, the commissioners whose terms expired December 2002 were invited to reapply and their letters of interest were forwarded to the City Council with a recommendation for reappointment. The vacancies that were created with the December 2002 term expirations were not advertised as the current policy suggests that they should have been.