Agenda - Environmental Policy Board - 08/26/2013

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5. POLICY BOARD BUSINESS 5.01: Receive Presentation of City's Strategic Plan Mayor Strommen thanked the Board for making time to hear the presentation tonight and explained the purpose and planning process involved in development of the City' s Strategic Plan. She thanked everyone who participated in providing their input throughout this process as well. Board Member Stodola arrived. Development Services Manager Gladhill also discussed the process involved in developing the Strategic Plan, which incorporates the Ramsey3 information as well. He reviewed the Mission and Vision statements that were identified throughout this process. He explained that those items were used to create mission and capacity driven building blocks, which were important in creating the strategic imperatives. He referenced the one page document included in the packet, titled Action Plan, which provides tactics to achieve the plan and also identifies resources which would be required, a responsible party, as well as the key outcome desired. He stated that the Boards and Commissions are an important piece of what is done as the groups reach out to the public and provide that feedback to the City Council. He reviewed the roles and responsibilities expected for the Boards and Commissions. He stated that within the Strategic Action Plan there is a balance scorecard which balances four main aspects meant to keep the City moving forward. Mayor Strommen reviewed the factors of success that can be used to ensure that the City is making the best decisions and creating a budget which is based on strategic goals. She noted that this is a living document and is meant to be modified along the way. She thanked everyone for the input they provided throughout the process and again for allowing time to hear the presentation tonight. She advised that the Council is beginning the budgeting process and is already using this document in the process. City Councilmember LeTourneau commented that this had been a great experience. He stated that a key issue for him has been trust, which has been identified as a goal and is a priority. He explained that this was an attempt to make a proactive plan and will also go to great lengths to create trust and transparency in the community as well. Chairperson Max stated that he believed it was refreshing to see such transparency and to see these things in print. He referenced communications and questioned how the Board can ensure that their taped messages, such as QCTV spots, remain consistent with the Council. Mayor Strommen stated that there needs to be better internal communications in order to clarify those items for everyone. She believed that the issues identified in the Strategic Plan will act as public communication as well. City Councilmember LeTourneau stated that the Strategic Plan has a common thread that runs from the Council down to the Boards and Commissions. Board Member Bentz commented that the newer versions of Strategic Plans include periodic dates and reviews within the success factors. Environmental Policy Board / August 5, 2013 Page 2 of 9