Agenda - Environmental Policy Board - 08/26/2013

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Mayor Strommen stated that some of the items are identified in the balance scorecard and noted that while specific dates were not identified, there were discussions regarding the dates and timelines that the items would be reviewed. Board Member Bentz stated that it would be nice to see easily accessible dates for periodic checks. Development Services Manager Gladhill noted that the intention is to review all items on at least an annual basis. He stated that there is going to be an attempt to create a Strategic Plan review site online and noted that could be an option to include review information on that site as well. City Councilmember LeTourneau stated that things change and even if the intention is to complete an item by a certain date, things may change by that time and another priority may be identified. Board Member Lewis questioned the biggest surprises learned through this process. Mayor Strommen stated that from the Boards and Commissions perspectives there was a lot of confusion on the actual roles of the Board and Commission members. She noted that on the staff side there were some big disconnects and questioned how residents are meant to know the perspective and standing of the City if the City' s staff does not know information about the City. Development Services Manager Gladhill acknowledged that lack of information and communication were huge issues identified. Chairperson Max stated that the main form of communication to residents is the Ramsey Resident, which is now published less even with this push for communication. Mayor Strommen stated that it was mainly a budget issue and the information was becoming repetitive and routine. She believed the issue to be a matter of quality over quantity. She noted that there is also focus on other means of communication including social media and the City webpage. She noted that a Task Force has been created to work with residents on the issue. Chairperson Max thanked Mayor Strommen, Development Services Manager Gladhill and City Councilmember LeTourneau for attending tonight. Mayor Strommen left the meeting. A local Girl Scout Troop gave a short presentation on a lemonade stand they will be running in order to raise funds that could be used to purchase a trashcan for the Lake Itasca trail area. The Troop leader thanked Associate Planner /Environmental Coordinator Anderson for his assistance in this process and the approval to place a trash can in that area. Board Member Lewis questioned if the Scout Troop would be interested in joining Happy Days. Associate Planner /Environmental Coordinator Anderson stated that he could provide contact information on possibly having a lemonade stand at the event. Environmental Policy Board / August 5, 2013 Page 3 of 9